Current status
Project status
1
Initial Planning
Deciding on the scope of works
Project details
Click on the blocks below for a summary of the planned work.
| Work Element | Description of Works |
|---|---|
|
Element of work Work required Condition Survey |
Pre-existing information regarding the condition of the building and associated ancillary areas has been provided in the IPCI in Appendix 1. The PD where appointed (or PC where no PD duty holder is in place) is to inform the Client, where additional survey or inspections are required to develop the PCI and inform the design process. The PC is required to complete a pre-commencement condition survey within all areas likely to be affected by the works, which shall contain written and photographic evidence of the existing conditions. The PC is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with WCC/WCCs Client Representative and upon conclusion of the works the PC is to ensure the condition of any areas affected by the works are handed over to WCC/WCC in no worse a condition than at pre-commencement stage. |
| Access Required |
Pre-existing information regarding the condition of the building and associated ancillary areas has been provided in the IPCI in Appendix 1. The PD where appointed (or PC where no PD duty holder is in place) is to inform the Client, where additional survey or inspections are required to develop the PCI and inform the design process. The PC is required to complete a pre-commencement condition survey within all areas likely to be affected by the works, which shall contain written and photographic evidence of the existing conditions. The PC is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with WCC/WCCs Client Representative and upon conclusion of the works the PC is to ensure the condition of any areas affected by the works are handed over to WCC/WCC in no worse a condition than at pre-commencement stage. Blocks: All The PC is to ensure that all work at height activities is risk assessed and that the proposed method of access to facilitate the works is detailed in the CPP and fully costed in the PEP. Should there be any reason that specific access arrangements cannot be fully evaluated and costed for then the Service Provider should identify these together with a defined Provisional allowance within their PEP for each specific item/ area. Access will be needed to the tenanted properties to renew the front entrance doors. |
| Electrical Lighting |
Fire stopping surveys to communal areas. Fire stopping works in communal areas. Install FDKL signage on store doors. Roof compartmentation –The service provider should try to achieve 60 minutes protection. Information from similar projects on the estate suggests there might be need for ventilation works in the roof spaces after the compartmentation works. The service provider should carry out further investigations to the roof space to determine if there is adequate ventilation and report findings to the WCC representative confirming ventilation works are required or not necessary. Provisional costs for the ventilation works have been allowed for. The service provider should review the fire risk assessment report to ensure familiarisation to all areas affected by the works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to WCC for any additional work that may be deemed appropriate with regard to fire protection matters for consideration and further direction/instruction. Ensure the works are fully compliant with all current regulatory requirements. Following recommendations from the site survey and compartmentation report carry out all passive fire protection contained within the schedule of works (SOW). All passive fire protection and door installation works must be undertaken by a Competent Person. The term competent person shall mean a person or business who has demonstrated to a Third Party that they have the expertise, skills and commitment in the identification and installation of passive fire protection and fire door installation. The term Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All fire safety materials, doorsets and doors shall be Third Party certificated fire stopping products where Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All products used shall be delivered with the relevant certification for inspection. A full report should be provided on completion of the works, to include photos of pre- and post-condition as part of the ‘Condition Survey’ element of works. Upon completion of the works Regulation 38 shall be complied with and this is a requirement under the Building Regulations for England and Wales to provide fire safety information to the 'responsible person' at the completion of a project, or where the building or extension is first occupied. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre- and post-condition as part of the ‘Condition Survey’ element of works. |
| Bin Chutes |
Install fusible link to base of bin chutes. Blocks: Landseer, Lawrence, Leighton, Ruskin, Rossetti & Turner House. Replace bin chute hopper heads. The service provider should ensure the installation conforms with the British standards. |
| Fire Door Works |
The service provider is to carry out fire doorset works to all flat entrance doors to tenanted properties only and the newly created lobby areas as set out in the fire door schedule of works located within Appendix 7. This includes service intake cupboard doors and service riser doors to some bocks. The service provider has carried out a further fire door inspection to every private flat entrance door that opens onto the communal area and escape route by a competent person suitably qualified to do so including, but not limited to, BM TRADA Q-Mark Installer Certificate, Fire Door Inspection Scheme (FDIS) Certificate and IFC Certification Ltd (IFCC). The inspection and detailed report provided on the condition of the fire door, its integrity, any certification it has, comments on the installation, condition and compliance of the door itself and of any ironmongery fitted to it has been detailed for replacement to FD30S standard as specified and included in Appendix 7. All fire doorset replacement are to be undertaken by an accredited third-party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214:2016. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Leaseholders will be given the option to replace their front entrance door at an additional cost. It is expected that doors and doorsets will comply fully with the WCC Fire Door Performance Specification contained in Appendix 8. All fire doorsets and doors shall have FSC chain of custody or PERF COC certification. |
| Create New Lobby Areas |
Blocks: Ruskin House (Block 1-20) & Turner House (Block 41-60). Create five new lobby areas for each of the two blocks in the dog-leg corridors coming off the main staircase enclosure at each level leading to flats. Install 5 number glazed FD30S SC door sets at each new lobby area created. The materials used to create the new lobby areas must be fire resistant materials. The service provider should ensure residents are informed before the work starts and engage with WCC Fire team before starting construction of the new lobby areas. See drawing in Appendix 8 and FRA report in Appendix 1. |
| Windows |
Ruskin House (Block 1-20) Replace the glass pane to 5no- internal flat windows with fire rated glass pane (Flats 3, 7, 11, 15 & 19). The service provider should ensure the new installed panes have 60 minutes protection. The installation must be certified by the installer. |
| Maintaining the Existing Building Services | Maintain the building services systems during the duration of the contract. Where services may not be functioning or operational for a period of time prior notice and resident notification shall take place. |
| Asbestos Management |
A copy of the existing management survey and any R&D surveys have been supplied in the IPCI in Appendix 1 (As of October 2021). Contractor to note that all live asbestos information can be found on the Westminster City Council asbestos portal, Shine. The PD/PC is required to inform the client regarding the need to instruct any further R&D surveys as the design develops and the areas where intrusive works will be required are confirmed. The R&D survey will be instructed by the client through the asbestos management system and provided to the PD/PC as part of the PCI, to allow the CPP to be developed. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for completing removal or encapsulation of ACMs to enable The Works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the client’s requirements outlined in the WCC process and procedure documents and are deemed competent to undertake the required works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the clients licence requirements and are deemed competent to undertake the required works. |
| Other Potentially Hazardous Circumstances |
Where held the Client has provided relevant information regarding the existing structure(s) and materials in the IPCI. The PD/PC is to inform the client if during the design stage, it becomes evident that there is the potential for other deleterious materials or hazards to be present and further inspection or testing is required. Other materials that may be present or that need considering include but are not limited to: Lead Paint HAC Horse hair plaster Clay pot floors Calcium silicate brickwork RAAC planks Tesserae Vermiculite Other hazards that may be present: Fragile roof materials Unprotected roof lights Unprotected flat roofs Unprotected fall risks (shafts/ sumps) Confined spaces Insufficient safe access provision to plant and equipment Noise protection zones Open water |
| H&S File & O&M Manual |
These buildings do not currently have a H&S file. Create/provide a new Health and Safety File and Operating & Maintenance manuals for the building and also for all systems associated with The Works. The file shall be in accordance with and as detailed within the Term Partnering Contract. This is to include but is not limited to; A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works; As-built drawings, specifications, schematics, schedules etc. Manufacturers details, guarantees and warranties (as applicable) Details of risks and hazardous materials not eliminated through design. Site Investigation Reports Statutory authority consents and approvals |
| Asset Tagging |
Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming, and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with the works are to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by WCC. |
| Work Element | Description of Works |
|---|---|
| Condition Survey |
Pre-existing information regarding the condition of the building and associated ancillary areas has been provided in the IPCI in Appendix 1. The PD where appointed (or PC where no PD duty holder is in place) is to inform the Client, where additional survey or inspections are required to develop the PCI and inform the design process. The PC is required to complete a pre-commencement condition survey within all areas likely to be affected by the works, which shall contain written and photographic evidence of the existing conditions. The PC is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with WCC/WCCs Client Representative and upon conclusion of the works the PC is to ensure the condition of any areas affected by the works are handed over to WCC/WCC in no worse a condition than at pre-commencement stage. |
| Access Required |
The PC is to ensure that all work at height activities is risk assessed and that the proposed method of access to facilitate the works is detailed in the CPP and fully costed in the PEP. Should there be any reason that specific access arrangements cannot be fully evaluated and costed for then the Service Provider should identify these together with a defined Provisional allowance within their PEP for each specific item/ area. Access will be needed to the tenanted properties to renew the front entrance doors. |
| Electrical Lighting |
Blocks: Rossetti House, Ruskin House, Stubbs House & Turner House. Replace existing lighting in the communal areas with LED lighting. The new systems to comply with current regulatory requirements and CIBSE recommended levels (minimum illumination of 200lux in all plant room spaces required). The Lighting installation is to include emergency lighting provisions in accordance with BS 5266 Emergency Lighting requirements. Provide Electrical Installation Certificate (EIC) and all appropriate certification associated with The Works undertaken. |
| Fire Safety Works |
• Fire stopping surveys to communal areas. • Fire stopping works in communal areas. • Install FDKL signage on store doors. • Roof compartmentation – The service provider should try to achieve 60 minutes protection. Information from similar projects on the estate suggests there might be need for ventilation works in the roof spaces after the compartmentation works. The service provider should carry out further investigations to the roof space to determine if there is adequate ventilation and report findings to the WCC representative confirming ventilation works are required or not necessary. Provisional costs for the ventilation works have been allowed for. The service provider should review the fire risk assessment report to ensure familiarisation to all areas affected by the works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to WCC for any additional work that may be deemed appropriate with regard to fire protection matters for consideration and further direction/instruction. Ensure the works are fully compliant with all current regulatory requirements. Following recommendations from the site survey and compartmentation report carry out all passive fire protection contained within the schedule of works (SOW). All passive fire protection and door installation works must be undertaken by a Competent Person. The term competent person shall mean a person or business who has demonstrated to a Third Party that they have the expertise, skills and commitment in the identification and installation of passive fire protection and fire door installation. The term Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All fire safety materials, doorsets and doors shall be Third Party certificated fire stopping products where Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All products used shall be delivered with the relevant certification for inspection. A full report should be provided on completion of the works, to include photos of pre- and post-condition as part of the ‘Condition Survey’ element of works. Upon completion of the works Regulation 38 shall be complied with and this is a requirement under the Building Regulations for England and Wales to provide fire safety information to the 'responsible person' at the completion of a project, or where the building or extension is first occupied. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre- and post-condition as part of the ‘Condition Survey’ element of works. |
| Bin Chutes |
• Install fusible link to base of bin chutes. Blocks: Landseer, Lawrence, Leighton, Ruskin, Rossetti & Turner House. • Replace bin chute hopper heads. The service provider should ensure the installation conforms with the British standards. |
| Fire Door Works |
The service provider is to carry out fire doorset works to all flat entrance doors to tenanted properties only and the newly created lobby areas as set out in the fire door schedule of works located within Appendix 7. This includes service intake cupboard doors and service riser doors to some bocks. The service provider has carried out a further fire door inspection to every private flat entrance door that opens onto the communal area and escape route by a competent person suitably qualified to do so including, but not limited to, BM TRADA Q-Mark Installer Certificate, Fire Door Inspection Scheme (FDIS) Certificate and IFC Certification Ltd (IFCC). The inspection and detailed report provided on the condition of the fire door, its integrity, any certification it has, comments on the installation, condition and compliance of the door itself and of any ironmongery fitted to it has been detailed for replacement to FD30S standard as specified and included in Appendix 7. All fire doorset replacement are to be undertaken by an accredited third-party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214:2016. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Leaseholders will be given the option to replace their front entrance door at an additional cost. It is expected that doors and doorsets will comply fully with the WCC Fire Door Performance Specification contained in Appendix 8. All fire doorsets and doors shall have FSC chain of custody or PERF COC certification. Blocks: Ruskin House (Block 1-20) & Turner House (Block 41-60). Create five new lobby areas for each of the two blocks in the dog-leg corridors coming off the main staircase enclosure at each level leading to flats. Install 5 number glazed FD30 S SC door sets at each new lobby area created. The materials used to create the new lobby areas must be fire resistant materials. The service provider should ensure residents are informed before the work starts and engage with WCC Fire team before starting construction of the new lobby areas. See drawing in Appendix 8 and FRA report in Appendix 1. |
| Windows |
Ruskin House (Block 1-20) Replace the glass pane to 5no- internal flat windows with fire rated glass pane (Flats 3, 7, 11, 15 & 19). The service provider should ensure the new installed panes have 60 minutes protection. The installation must be certified by the installer. |
| Maintaining the Existing Building Services | Maintain the building services systems during the duration of the contract. Where services may not be functioning or operational for a period of time prior notice and resident notification shall take place. |
| Maintaining the Existing Building Services |
A copy of the existing management survey and any R&D surveys have been supplied in the IPCI in Appendix 1 (As of October 2021). Contractor to note that all live asbestos information can be found on the Westminster City Council asbestos portal, Shine. The PD/PC is required to inform the client regarding the need to instruct any further R&D surveys as the design develops and the areas where intrusive works will be required are confirmed. The R&D survey will be instructed by the client through the asbestos management system and provided to the PD/PC as part of the PCI, to allow the CPP to be developed. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for completing removal or encapsulation of ACMs to enable The Works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the client’s requirements outlined in the WCC process and procedure documents and are deemed competent to undertake the required works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the clients licence requirements and are deemed competent to undertake the required works. |
| Other Potentially Hazardous Circumstances |
Where held the Client has provided relevant information regarding the existing structure(s) and materials in the IPCI. The PD/PC is to inform the client if during the design stage, it becomes evident that there is the potential for other deleterious materials or hazards to be present and further inspection or testing is required. Other materials that may be present or that need considering include but are not limited to: • Lead Paint • HAC • Horse hair plaster • Clay pot floors • Calcium silicate brickwork • RAAC planks • Tesserae • Vermiculite Other hazards that may be present: • Fragile roof materials • Unprotected roof lights • Unprotected flat roofs • Unprotected fall risks (shafts/ sumps) • Confined spaces • Insufficient safe access provision to plant and equipment • Noise protection zones • Open water |
| H&S File & O&M Manual |
These buildings do not currently have a H&S file. Create/provide a new Health and Safety File and Operating & Maintenance manuals for the building and also for all systems associated with The Works. The file shall be in accordance with and as detailed within the Term Partnering Contract. This is to include but is not limited to; A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works; As-built drawings, specifications, schematics, schedules etc. Manufacturers details, guarantees and warranties (as applicable) Details of risks and hazardous materials not eliminated through design. Site Investigation Reports Statutory authority consents and approvals |
| Asset Tagging |
Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming, and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with the works are to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by WCC. |
| Work Element | Description of Works |
|---|---|
| Condition Survey |
Pre-existing information regarding the condition of the building and associated ancillary areas has been provided in the IPCI in Appendix 1. The PD where appointed (or PC where no PD duty holder is in place) is to inform the Client, where additional survey or inspections are required to develop the PCI and inform the design process. The PC is required to complete a pre-commencement condition survey within all areas likely to be affected by the works, which shall contain written and photographic evidence of the existing conditions. The PC is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with WCC/WCCs Client Representative and upon conclusion of the works the PC is to ensure the condition of any areas affected by the works are handed over to WCC/WCC in no worse a condition than at pre-commencement stage. |
| Access Required |
The PC is to ensure that all work at height activities is risk assessed and that the proposed method of access to facilitate the works is detailed in the CPP and fully costed in the PEP. Should there be any reason that specific access arrangements cannot be fully evaluated and costed for then the Service Provider should identify these together with a defined Provisional allowance within their PEP for each specific item/ area. Access will be needed to the tenanted properties to renew the front entrance doors. |
| Electrical Lighting |
Blocks: Rossetti House, Ruskin House, Stubbs House & Turner House. Replace existing lighting in the communal areas with LED lighting. The new systems to comply with current regulatory requirements and CIBSE recommended levels (minimum illumination of 200lux in all plant room spaces required). The Lighting installation is to include emergency lighting provisions in accordance with BS 5266 Emergency Lighting requirements. Provide Electrical Installation Certificate (EIC) and all appropriate certification associated with The Works undertaken. |
| Fire Safety Works |
• Fire stopping surveys to communal areas. • Fire stopping works in communal areas. • Install FDKL signage on store doors. • Roof compartmentation – The service provider should try to achieve 60 minutes protection. Information from similar projects on the estate suggests there might be need for ventilation works in the roof spaces after the compartmentation works. The service provider should carry out further investigations to the roof space to determine if there is adequate ventilation and report findings to the WCC representative confirming ventilation works are required or not necessary. Provisional costs for the ventilation works have been allowed for. The service provider should review the fire risk assessment report to ensure familiarisation to all areas affected by the works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to WCC for any additional work that may be deemed appropriate with regard to fire protection matters for consideration and further direction/instruction. Ensure the works are fully compliant with all current regulatory requirements. Following recommendations from the site survey and compartmentation report carry out all passive fire protection contained within the schedule of works (SOW). All passive fire protection and door installation works must be undertaken by a Competent Person. The term competent person shall mean a person or business who has demonstrated to a Third Party that they have the expertise, skills and commitment in the identification and installation of passive fire protection and fire door installation. The term Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All fire safety materials, doorsets and doors shall be Third Party certificated fire stopping products where Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All products used shall be delivered with the relevant certification for inspection. A full report should be provided on completion of the works, to include photos of pre- and post-condition as part of the ‘Condition Survey’ element of works. Upon completion of the works Regulation 38 shall be complied with and this is a requirement under the Building Regulations for England and Wales to provide fire safety information to the 'responsible person' at the completion of a project, or where the building or extension is first occupied. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre- and post-condition as part of the ‘Condition Survey’ element of works. |
| Bin Chutes |
• Install fusible link to base of bin chutes. Blocks: Landseer, Lawrence, Leighton, Ruskin, Rossetti & Turner House. • Replace bin chute hopper heads. The service provider should ensure the installation conforms with the British standards. |
| Fire Door Works |
The service provider is to carry out fire doorset works to all flat entrance doors to tenanted properties only and the newly created lobby areas as set out in the fire door schedule of works located within Appendix 7. This includes service intake cupboard doors and service riser doors to some bocks. The service provider has carried out a further fire door inspection to every private flat entrance door that opens onto the communal area and escape route by a competent person suitably qualified to do so including, but not limited to, BM TRADA Q-Mark Installer Certificate, Fire Door Inspection Scheme (FDIS) Certificate and IFC Certification Ltd (IFCC). The inspection and detailed report provided on the condition of the fire door, its integrity, any certification it has, comments on the installation, condition and compliance of the door itself and of any ironmongery fitted to it has been detailed for replacement to FD30S standard as specified and included in Appendix 7. All fire doorset replacement are to be undertaken by an accredited third-party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214:2016. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Leaseholders will be given the option to replace their front entrance door at an additional cost. It is expected that doors and doorsets will comply fully with the WCC Fire Door Performance Specification contained in Appendix 8. All fire doorsets and doors shall have FSC chain of custody or PERF COC certification. Blocks: Ruskin House (Block 1-20) & Turner House (Block 41-60). Create five new lobby areas for each of the two blocks in the dog-leg corridors coming off the main staircase enclosure at each level leading to flats. Install 5 number glazed FD30 S SC door sets at each new lobby area created. The materials used to create the new lobby areas must be fire resistant materials. The service provider should ensure residents are informed before the work starts and engage with WCC Fire team before starting construction of the new lobby areas. See drawing in Appendix 8 and FRA report in Appendix 1. |
| Create New Lobby Areas |
Blocks: Ruskin House (Block 1-20) & Turner House (Block 41-60). Create five new lobby areas for each of the two blocks in the dog-leg corridors coming off the main staircase enclosure at each level leading to flats. Install 5 number glazed FD30 S SC door sets at each new lobby area created. The materials used to create the new lobby areas must be fire resistant materials. The service provider should ensure residents are informed before the work starts and engage with WCC Fire team before starting construction of the new lobby areas. See drawing in Appendix 8 and FRA report in Appendix 1. |
| Windows |
Ruskin House (Block 1-20) Replace the glass pane to 5no- internal flat windows with fire rated glass pane (Flats 3, 7, 11, 15 & 19). The service provider should ensure the new installed panes have 60 minutes protection. The installation must be certified by the installer. |
| Maintaining the Existing Building Services | Maintain the building services systems during the duration of the contract. Where services may not be functioning or operational for a period of time prior notice and resident notification shall take place. |
| Other Potentially Hazardous Circumstances |
Where held the Client has provided relevant information regarding the existing structure(s) and materials in the IPCI. The PD/PC is to inform the client if during the design stage, it becomes evident that there is the potential for other deleterious materials or hazards to be present and further inspection or testing is required. Other materials that may be present or that need considering include but are not limited to: Lead Paint HAC Horse hair plaster Clay pot floors Calcium silicate brickwork RAAC planks Tesserae Vermiculite Other hazards that may be present: Fragile roof materials Unprotected roof lights Unprotected flat roofs Unprotected fall risks (shafts/ sumps) Confined spaces Insufficient safe access provision to plant and equipment Noise protection zones Open water |
| H&S File & O&M Manual |
These buildings do not currently have a H&S file. Create/provide a new Health and Safety File and Operating & Maintenance manuals for the building and also for all systems associated with The Works. The file shall be in accordance with and as detailed within the Term Partnering Contract. This is to include but is not limited to; • A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works; • As-built drawings, specifications, schematics, schedules etc. • Manufacturers details, guarantees and warranties (as applicable) • Details of risks and hazardous materials not eliminated through design. • Site Investigation Reports • Statutory authority consents and approvals |
| Asset Tagging |
Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming, and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with the works are to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by WCC. |
| Work Element | Description of Works |
|---|---|
| Condition Survey |
Pre-existing information regarding the condition of the building and associated ancillary areas has been provided in the IPCI in Appendix 1. The PD where appointed (or PC where no PD duty holder is in place) is to inform the Client, where additional survey or inspections are required to develop the PCI and inform the design process. The PC is required to complete a pre-commencement condition survey within all areas likely to be affected by the works, which shall contain written and photographic evidence of the existing conditions. The PC is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with WCC/WCCs Client Representative and upon conclusion of the works the PC is to ensure the condition of any areas affected by the works are handed over to WCC/WCC in no worse a condition than at pre-commencement stage. |
| Access Required |
Pre-existing information regarding the condition of the building and associated ancillary areas has been provided in the IPCI in Appendix 1. The PD where appointed (or PC where no PD duty holder is in place) is to inform the Client, where additional survey or inspections are required to develop the PCI and inform the design process. The PC is required to complete a pre-commencement condition survey within all areas likely to be affected by the works, which shall contain written and photographic evidence of the existing conditions. The PC is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with WCC/WCCs Client Representative and upon conclusion of the works the PC is to ensure the condition of any areas affected by the works are handed over to WCC/WCC in no worse a condition than at pre-commencement stage. Blocks: All The PC is to ensure that all work at height activities is risk assessed and that the proposed method of access to facilitate the works is detailed in the CPP and fully costed in the PEP. Should there be any reason that specific access arrangements cannot be fully evaluated and costed for then the Service Provider should identify these together with a defined Provisional allowance within their PEP for each specific item/ area. Access will be needed to the tenanted properties to renew the front entrance doors. |
| Electrical Lighting |
Fire stopping surveys to communal areas. Fire stopping works in communal areas. Install FDKL signage on store doors. Roof compartmentation –The service provider should try to achieve 60 minutes protection. Information from similar projects on the estate suggests there might be need for ventilation works in the roof spaces after the compartmentation works. The service provider should carry out further investigations to the roof space to determine if there is adequate ventilation and report findings to the WCC representative confirming ventilation works are required or not necessary. Provisional costs for the ventilation works have been allowed for. The service provider should review the fire risk assessment report to ensure familiarisation to all areas affected by the works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to WCC for any additional work that may be deemed appropriate with regard to fire protection matters for consideration and further direction/instruction. Ensure the works are fully compliant with all current regulatory requirements. Following recommendations from the site survey and compartmentation report carry out all passive fire protection contained within the schedule of works (SOW). All passive fire protection and door installation works must be undertaken by a Competent Person. The term competent person shall mean a person or business who has demonstrated to a Third Party that they have the expertise, skills and commitment in the identification and installation of passive fire protection and fire door installation. The term Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All fire safety materials, doorsets and doors shall be Third Party certificated fire stopping products where Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All products used shall be delivered with the relevant certification for inspection. A full report should be provided on completion of the works, to include photos of pre- and post-condition as part of the ‘Condition Survey’ element of works. Upon completion of the works Regulation 38 shall be complied with and this is a requirement under the Building Regulations for England and Wales to provide fire safety information to the 'responsible person' at the completion of a project, or where the building or extension is first occupied. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre- and post-condition as part of the ‘Condition Survey’ element of works. |
| Bin Chutes |
Install fusible link to base of bin chutes. Blocks: Landseer, Lawrence, Leighton, Ruskin, Rossetti & Turner House. Replace bin chute hopper heads. The service provider should ensure the installation conforms with the British standards. |
| Fire Door Works |
The service provider is to carry out fire doorset works to all flat entrance doors to tenanted properties only and the newly created lobby areas as set out in the fire door schedule of works located within Appendix 7. This includes service intake cupboard doors and service riser doors to some bocks. The service provider has carried out a further fire door inspection to every private flat entrance door that opens onto the communal area and escape route by a competent person suitably qualified to do so including, but not limited to, BM TRADA Q-Mark Installer Certificate, Fire Door Inspection Scheme (FDIS) Certificate and IFC Certification Ltd (IFCC). The inspection and detailed report provided on the condition of the fire door, its integrity, any certification it has, comments on the installation, condition and compliance of the door itself and of any ironmongery fitted to it has been detailed for replacement to FD30S standard as specified and included in Appendix 7. All fire doorset replacement are to be undertaken by an accredited third-party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214:2016. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Leaseholders will be given the option to replace their front entrance door at an additional cost. It is expected that doors and doorsets will comply fully with the WCC Fire Door Performance Specification contained in Appendix 8. All fire doorsets and doors shall have FSC chain of custody or PERF COC certification. |
| Create New Lobby Areas |
Blocks: Ruskin House (Block 1-20) & Turner House (Block 41-60). Create five new lobby areas for each of the two blocks in the dog-leg corridors coming off the main staircase enclosure at each level leading to flats. Install 5 number glazed FD30S SC door sets at each new lobby area created. The materials used to create the new lobby areas must be fire resistant materials. The service provider should ensure residents are informed before the work starts and engage with WCC Fire team before starting construction of the new lobby areas. See drawing in Appendix 8 and FRA report in Appendix 1. |
| Windows | Replace the glass pane to 5no- internal flat windows with fire rated glass pane (Flats 3, 7, 11, 15 & 19). The service provider should ensure the new installed panes have 60 minutes protection. The installation must be certified by the installer. |
| Maintaining the Existing Building Services | Maintain the building services systems during the duration of the contract. Where services may not be functioning or operational for a period of time prior notice and resident notification shall take place. |
| Asbestos Management |
A copy of the existing management survey and any R&D surveys have been supplied in the IPCI in Appendix 1 (As of October 2021). Contractor to note that all live asbestos information can be found on the Westminster City Council asbestos portal, Shine. The PD/PC is required to inform the client regarding the need to instruct any further R&D surveys as the design develops and the areas where intrusive works will be required are confirmed. The R&D survey will be instructed by the client through the asbestos management system and provided to the PD/PC as part of the PCI, to allow the CPP to be developed. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for completing removal or encapsulation of ACMs to enable The Works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the client’s requirements outlined in the WCC process and procedure documents and are deemed competent to undertake the required works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the clients licence requirements and are deemed competent to undertake the required works. |
| Other Potentially Hazardous Circumstances |
Where held the Client has provided relevant information regarding the existing structure(s) and materials in the IPCI. The PD/PC is to inform the client if during the design stage, it becomes evident that there is the potential for other deleterious materials or hazards to be present and further inspection or testing is required. Other materials that may be present or that need considering include but are not limited to: Lead Paint HAC Horse hair plaster Clay pot floors Calcium silicate brickwork RAAC planks Tesserae Vermiculite Other hazards that may be present: Fragile roof materials Unprotected roof lights Unprotected flat roofs Unprotected fall risks (shafts/ sumps) Confined spaces Insufficient safe access provision to plant and equipment Noise protection zones Open water |
| H&S File & O&M Manual |
These buildings do not currently have a H&S file. Create/provide a new Health and Safety File and Operating & Maintenance manuals for the building and also for all systems associated with The Works. The file shall be in accordance with and as detailed within the Term Partnering Contract. This is to include but is not limited to; A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works; As-built drawings, specifications, schematics, schedules etc. Manufacturers details, guarantees and warranties (as applicable) Details of risks and hazardous materials not eliminated through design. Site Investigation Reports Statutory authority consents and approvals |
| Asset Tagging |
Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming, and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with the works are to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by WCC. |
| Work Element | Description of Works |
|---|---|
| Condition Survey |
Pre-existing information regarding the condition of the building and associated ancillary areas has been provided in the IPCI in Appendix 1. The PD where appointed (or PC where no PD duty holder is in place) is to inform the Client, where additional survey or inspections are required to develop the PCI and inform the design process. The PC is required to complete a pre-commencement condition survey within all areas likely to be affected by the works, which shall contain written and photographic evidence of the existing conditions. The PC is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with WCC/WCCs Client Representative and upon conclusion of the works the PC is to ensure the condition of any areas affected by the works are handed over to WCC/WCC in no worse a condition than at pre-commencement stage. |
| Access Required |
Pre-existing information regarding the condition of the building and associated ancillary areas has been provided in the IPCI in Appendix 1. The PD where appointed (or PC where no PD duty holder is in place) is to inform the Client, where additional survey or inspections are required to develop the PCI and inform the design process. The PC is required to complete a pre-commencement condition survey within all areas likely to be affected by the works, which shall contain written and photographic evidence of the existing conditions. The PC is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with WCC/WCCs Client Representative and upon conclusion of the works the PC is to ensure the condition of any areas affected by the works are handed over to WCC/WCC in no worse a condition than at pre-commencement stage. Blocks: All The PC is to ensure that all work at height activities is risk assessed and that the proposed method of access to facilitate the works is detailed in the CPP and fully costed in the PEP. Should there be any reason that specific access arrangements cannot be fully evaluated and costed for then the Service Provider should identify these together with a defined Provisional allowance within their PEP for each specific item/ area. Access will be needed to the tenanted properties to renew the front entrance doors. |
| Electrical Lighting |
Fire stopping surveys to communal areas. Fire stopping works in communal areas. Install FDKL signage on store doors. Roof compartmentation –The service provider should try to achieve 60 minutes protection. Information from similar projects on the estate suggests there might be need for ventilation works in the roof spaces after the compartmentation works. The service provider should carry out further investigations to the roof space to determine if there is adequate ventilation and report findings to the WCC representative confirming ventilation works are required or not necessary. Provisional costs for the ventilation works have been allowed for. The service provider should review the fire risk assessment report to ensure familiarisation to all areas affected by the works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to WCC for any additional work that may be deemed appropriate with regard to fire protection matters for consideration and further direction/instruction. Ensure the works are fully compliant with all current regulatory requirements. Following recommendations from the site survey and compartmentation report carry out all passive fire protection contained within the schedule of works (SOW). All passive fire protection and door installation works must be undertaken by a Competent Person. The term competent person shall mean a person or business who has demonstrated to a Third Party that they have the expertise, skills and commitment in the identification and installation of passive fire protection and fire door installation. The term Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All fire safety materials, doorsets and doors shall be Third Party certificated fire stopping products where Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All products used shall be delivered with the relevant certification for inspection. A full report should be provided on completion of the works, to include photos of pre- and post-condition as part of the ‘Condition Survey’ element of works. Upon completion of the works Regulation 38 shall be complied with and this is a requirement under the Building Regulations for England and Wales to provide fire safety information to the 'responsible person' at the completion of a project, or where the building or extension is first occupied. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre- and post-condition as part of the ‘Condition Survey’ element of works. |
| Bin Chutes |
Install fusible link to base of bin chutes. Blocks: Landseer, Lawrence, Leighton, Ruskin, Rossetti & Turner House. Replace bin chute hopper heads. The service provider should ensure the installation conforms with the British standards. |
| Fire Door Works |
The service provider is to carry out fire doorset works to all flat entrance doors to tenanted properties only and the newly created lobby areas as set out in the fire door schedule of works located within Appendix 7. This includes service intake cupboard doors and service riser doors to some bocks. The service provider has carried out a further fire door inspection to every private flat entrance door that opens onto the communal area and escape route by a competent person suitably qualified to do so including, but not limited to, BM TRADA Q-Mark Installer Certificate, Fire Door Inspection Scheme (FDIS) Certificate and IFC Certification Ltd (IFCC). The inspection and detailed report provided on the condition of the fire door, its integrity, any certification it has, comments on the installation, condition and compliance of the door itself and of any ironmongery fitted to it has been detailed for replacement to FD30S standard as specified and included in Appendix 7. All fire doorset replacement are to be undertaken by an accredited third-party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214:2016. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Leaseholders will be given the option to replace their front entrance door at an additional cost. It is expected that doors and doorsets will comply fully with the WCC Fire Door Performance Specification contained in Appendix 8. All fire doorsets and doors shall have FSC chain of custody or PERF COC certification. |
| Create New Lobby Areas |
Blocks: Ruskin House (Block 1-20) & Turner House (Block 41-60). Create five new lobby areas for each of the two blocks in the dog-leg corridors coming off the main staircase enclosure at each level leading to flats. Install 5 number glazed FD30S SC door sets at each new lobby area created. The materials used to create the new lobby areas must be fire resistant materials. The service provider should ensure residents are informed before the work starts and engage with WCC Fire team before starting construction of the new lobby areas. See drawing in Appendix 8 and FRA report in Appendix 1. |
| Windows |
Ruskin House (Block 1-20) Replace the glass pane to 5no- internal flat windows with fire rated glass pane (Flats 3, 7, 11, 15 & 19). The service provider should ensure the new installed panes have 60 minutes protection. The installation must be certified by the installer. |
| Maintaining the Existing Building Services | Maintain the building services systems during the duration of the contract. Where services may not be functioning or operational for a period of time prior notice and resident notification shall take place. |
| Other Potentially Hazardous Circumstances |
Where held the Client has provided relevant information regarding the existing structure(s) and materials in the IPCI. The PD/PC is to inform the client if during the design stage, it becomes evident that there is the potential for other deleterious materials or hazards to be present and further inspection or testing is required. Other materials that may be present or that need considering include but are not limited to: Lead Paint HAC Horse hair plaster Clay pot floors Calcium silicate brickwork RAAC planks Tesserae Vermiculite Other hazards that may be present: Fragile roof materials Unprotected roof lights Unprotected flat roofs Unprotected fall risks (shafts/ sumps) Confined spaces Insufficient safe access provision to plant and equipment Noise protection zones Open water |
| H&S File & O&M Manual |
These buildings do not currently have a H&S file. Create/provide a new Health and Safety File and Operating & Maintenance manuals for the building and also for all systems associated with The Works. The file shall be in accordance with and as detailed within the Term Partnering Contract. This is to include but is not limited to; A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works; As-built drawings, specifications, schematics, schedules etc. Manufacturers details, guarantees and warranties (as applicable) Details of risks and hazardous materials not eliminated through design. Site Investigation Reports Statutory authority consents and approvals |
| Asset Tagging |
Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming, and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with the works are to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by WCC. |
| Work Element | Description of Works |
|---|---|
| Condition Survey |
Pre-existing information regarding the condition of the building and associated ancillary areas has been provided in the IPCI in Appendix 1. The PD where appointed (or PC where no PD duty holder is in place) is to inform the Client, where additional survey or inspections are required to develop the PCI and inform the design process. The PC is required to complete a pre-commencement condition survey within all areas likely to be affected by the works, which shall contain written and photographic evidence of the existing conditions. The PC is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with WCC/WCCs Client Representative and upon conclusion of the works the PC is to ensure the condition of any areas affected by the works are handed over to WCC/WCC in no worse a condition than at pre-commencement stage. |
| Access Required |
The PC is to ensure that all work at height activities is risk assessed and that the proposed method of access to facilitate the works is detailed in the CPP and fully costed in the PEP. Should there be any reason that specific access arrangements cannot be fully evaluated and costed for then the Service Provider should identify these together with a defined Provisional allowance within their PEP for each specific item/ area. Access will be needed to the tenanted properties to renew the front entrance doors. |
| Electrical Lighting |
Blocks: Rossetti House, Ruskin House, Stubbs House & Turner House. Replace existing lighting in the communal areas with LED lighting. The new systems to comply with current regulatory requirements and CIBSE recommended levels (minimum illumination of 200lux in all plant room spaces required). The Lighting installation is to include emergency lighting provisions in accordance with BS 5266 Emergency Lighting requirements. Provide Electrical Installation Certificate (EIC) and all appropriate certification associated with The Works undertaken. |
| Fire Safety Works |
• Fire stopping surveys to communal areas. • Fire stopping works in communal areas. • Install FDKL signage on store doors. • Roof compartmentation – The service provider should try to achieve 60 minutes protection. Information from similar projects on the estate suggests there might be need for ventilation works in the roof spaces after the compartmentation works. The service provider should carry out further investigations to the roof space to determine if there is adequate ventilation and report findings to the WCC representative confirming ventilation works are required or not necessary. Provisional costs for the ventilation works have been allowed for. The service provider should review the fire risk assessment report to ensure familiarisation to all areas affected by the works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to WCC for any additional work that may be deemed appropriate with regard to fire protection matters for consideration and further direction/instruction. Ensure the works are fully compliant with all current regulatory requirements. Following recommendations from the site survey and compartmentation report carry out all passive fire protection contained within the schedule of works (SOW). All passive fire protection and door installation works must be undertaken by a Competent Person. The term competent person shall mean a person or business who has demonstrated to a Third Party that they have the expertise, skills and commitment in the identification and installation of passive fire protection and fire door installation. The term Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All fire safety materials, doorsets and doors shall be Third Party certificated fire stopping products where Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All products used shall be delivered with the relevant certification for inspection. A full report should be provided on completion of the works, to include photos of pre- and post-condition as part of the ‘Condition Survey’ element of works. Upon completion of the works Regulation 38 shall be complied with and this is a requirement under the Building Regulations for England and Wales to provide fire safety information to the 'responsible person' at the completion of a project, or where the building or extension is first occupied. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre- and post-condition as part of the ‘Condition Survey’ element of works. |
| Bin Chutes |
• Install fusible link to base of bin chutes. Blocks: Landseer, Lawrence, Leighton, Ruskin, Rossetti & Turner House. • Replace bin chute hopper heads. The service provider should ensure the installation conforms with the British standards. |
| Fire Door Works |
The service provider is to carry out fire doorset works to all flat entrance doors to tenanted properties only and the newly created lobby areas as set out in the fire door schedule of works located within Appendix 7. This includes service intake cupboard doors and service riser doors to some bocks. The service provider has carried out a further fire door inspection to every private flat entrance door that opens onto the communal area and escape route by a competent person suitably qualified to do so including, but not limited to, BM TRADA Q-Mark Installer Certificate, Fire Door Inspection Scheme (FDIS) Certificate and IFC Certification Ltd (IFCC). The inspection and detailed report provided on the condition of the fire door, its integrity, any certification it has, comments on the installation, condition and compliance of the door itself and of any ironmongery fitted to it has been detailed for replacement to FD30S standard as specified and included in Appendix 7. All fire doorset replacement are to be undertaken by an accredited third-party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214:2016. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Leaseholders will be given the option to replace their front entrance door at an additional cost. It is expected that doors and doorsets will comply fully with the WCC Fire Door Performance Specification contained in Appendix 8. All fire doorsets and doors shall have FSC chain of custody or PERF COC certification. Blocks: Ruskin House (Block 1-20) & Turner House (Block 41-60). Create five new lobby areas for each of the two blocks in the dog-leg corridors coming off the main staircase enclosure at each level leading to flats. Install 5 number glazed FD30 S SC door sets at each new lobby area created. The materials used to create the new lobby areas must be fire resistant materials. The service provider should ensure residents are informed before the work starts and engage with WCC Fire team before starting construction of the new lobby areas. See drawing in Appendix 8 and FRA report in Appendix 1. |
| Windows |
Ruskin House (Block 1-20) Replace the glass pane to 5no- internal flat windows with fire rated glass pane (Flats 3, 7, 11, 15 & 19). The service provider should ensure the new installed panes have 60 minutes protection. The installation must be certified by the installer. |
| Maintaining the Existing Building Services | Maintain the building services systems during the duration of the contract. Where services may not be functioning or operational for a period of time prior notice and resident notification shall take place. |
| Asbestos Management |
A copy of the existing management survey and any R&D surveys have been supplied in the IPCI in Appendix 1 (As of October 2021). Contractor to note that all live asbestos information can be found on the Westminster City Council asbestos portal, Shine. The PD/PC is required to inform the client regarding the need to instruct any further R&D surveys as the design develops and the areas where intrusive works will be required are confirmed. The R&D survey will be instructed by the client through the asbestos management system and provided to the PD/PC as part of the PCI, to allow the CPP to be developed. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for completing removal or encapsulation of ACMs to enable The Works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the client’s requirements outlined in the WCC process and procedure documents and are deemed competent to undertake the required works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the clients licence requirements and are deemed competent to undertake the required works. |
| Other Potentially Hazardous Circumstances |
Where held the Client has provided relevant information regarding the existing structure(s) and materials in the IPCI. The PD/PC is to inform the client if during the design stage, it becomes evident that there is the potential for other deleterious materials or hazards to be present and further inspection or testing is required. Other materials that may be present or that need considering include but are not limited to: • Lead Paint • HAC • Horse hair plaster • Clay pot floors • Calcium silicate brickwork • RAAC planks • Tesserae • Vermiculite Other hazards that may be present: • Fragile roof materials • Unprotected roof lights • Unprotected flat roofs • Unprotected fall risks (shafts/ sumps) • Confined spaces • Insufficient safe access provision to plant and equipment • Noise protection zones • Open water |
| H&S File & O&M Manual |
These buildings do not currently have a H&S file. Create/provide a new Health and Safety File and Operating & Maintenance manuals for the building and also for all systems associated with The Works. The file shall be in accordance with and as detailed within the Term Partnering Contract. This is to include but is not limited to; A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works; As-built drawings, specifications, schematics, schedules etc. Manufacturers details, guarantees and warranties (as applicable) Details of risks and hazardous materials not eliminated through design. Site Investigation Reports Statutory authority consents and approvals |
| Asset Tagging |
Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming, and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with the works are to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by WCC. |
| Work Element | Description of Works |
|---|---|
| Condition Survey |
Pre-existing information regarding the condition of the building and associated ancillary areas has been provided in the IPCI in Appendix 1. The PD where appointed (or PC where no PD duty holder is in place) is to inform the Client, where additional survey or inspections are required to develop the PCI and inform the design process. The PC is required to complete a pre-commencement condition survey within all areas likely to be affected by the works, which shall contain written and photographic evidence of the existing conditions. The PC is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with WCC/WCCs Client Representative and upon conclusion of the works the PC is to ensure the condition of any areas affected by the works are handed over to WCC/WCC in no worse a condition than at pre-commencement stage. |
| Access Required |
Pre-existing information regarding the condition of the building and associated ancillary areas has been provided in the IPCI in Appendix 1. The PD where appointed (or PC where no PD duty holder is in place) is to inform the Client, where additional survey or inspections are required to develop the PCI and inform the design process. The PC is required to complete a pre-commencement condition survey within all areas likely to be affected by the works, which shall contain written and photographic evidence of the existing conditions. The PC is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with WCC/WCCs Client Representative and upon conclusion of the works the PC is to ensure the condition of any areas affected by the works are handed over to WCC/WCC in no worse a condition than at pre-commencement stage. Blocks: All The PC is to ensure that all work at height activities is risk assessed and that the proposed method of access to facilitate the works is detailed in the CPP and fully costed in the PEP. Should there be any reason that specific access arrangements cannot be fully evaluated and costed for then the Service Provider should identify these together with a defined Provisional allowance within their PEP for each specific item/ area. Access will be needed to the tenanted properties to renew the front entrance doors. |
| Electrical Lighting |
Fire stopping surveys to communal areas. Fire stopping works in communal areas. Install FDKL signage on store doors. Roof compartmentation –The service provider should try to achieve 60 minutes protection. Information from similar projects on the estate suggests there might be need for ventilation works in the roof spaces after the compartmentation works. The service provider should carry out further investigations to the roof space to determine if there is adequate ventilation and report findings to the WCC representative confirming ventilation works are required or not necessary. Provisional costs for the ventilation works have been allowed for. The service provider should review the fire risk assessment report to ensure familiarisation to all areas affected by the works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to WCC for any additional work that may be deemed appropriate with regard to fire protection matters for consideration and further direction/instruction. Ensure the works are fully compliant with all current regulatory requirements. Following recommendations from the site survey and compartmentation report carry out all passive fire protection contained within the schedule of works (SOW). All passive fire protection and door installation works must be undertaken by a Competent Person. The term competent person shall mean a person or business who has demonstrated to a Third Party that they have the expertise, skills and commitment in the identification and installation of passive fire protection and fire door installation. The term Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All fire safety materials, doorsets and doors shall be Third Party certificated fire stopping products where Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All products used shall be delivered with the relevant certification for inspection. A full report should be provided on completion of the works, to include photos of pre- and post-condition as part of the ‘Condition Survey’ element of works. Upon completion of the works Regulation 38 shall be complied with and this is a requirement under the Building Regulations for England and Wales to provide fire safety information to the 'responsible person' at the completion of a project, or where the building or extension is first occupied. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre- and post-condition as part of the ‘Condition Survey’ element of works. |
| Bin Chutes |
Install fusible link to base of bin chutes. Blocks: Landseer, Lawrence, Leighton, Ruskin, Rossetti & Turner House. Replace bin chute hopper heads. The service provider should ensure the installation conforms with the British standards. |
| Fire Door Works |
Blocks: All The service provider is to carry out fire doorset works to all flat entrance doors to tenanted properties only and the newly created lobby areas as set out in the fire door schedule of works located within Appendix 7. This includes service intake cupboard doors and service riser doors to some bocks. The service provider has carried out a further fire door inspection to every private flat entrance door that opens onto the communal area and escape route by a competent person suitably qualified to do so including, but not limited to, BM TRADA Q-Mark Installer Certificate, Fire Door Inspection Scheme (FDIS) Certificate and IFC Certification Ltd (IFCC). The inspection and detailed report provided on the condition of the fire door, its integrity, any certification it has, comments on the installation, condition and compliance of the door itself and of any ironmongery fitted to it has been detailed for replacement to FD30S standard as specified and included in Appendix 7. All fire doorset replacement are to be undertaken by an accredited third-party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214:2016. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Leaseholders will be given the option to replace their front entrance door at an additional cost. It is expected that doors and doorsets will comply fully with the WCC Fire Door Performance Specification contained in Appendix 8. All fire doorsets and doors shall have FSC chain of custody or PERF COC certification. |
| Create New Lobby Areas |
Blocks: Ruskin House (Block 1-20) & Turner House (Block 41-60). Create five new lobby areas for each of the two blocks in the dog-leg corridors coming off the main staircase enclosure at each level leading to flats. Install 5 number glazed FD30S SC door sets at each new lobby area created. The materials used to create the new lobby areas must be fire resistant materials. The service provider should ensure residents are informed before the work starts and engage with WCC Fire team before starting construction of the new lobby areas. See drawing in Appendix 8 and FRA report in Appendix 1. |
| Windows |
Ruskin House (Block 1-20) Replace the glass pane to 5no- internal flat windows with fire rated glass pane (Flats 3, 7, 11, 15 & 19). The service provider should ensure the new installed panes have 60 minutes protection. The installation must be certified by the installer. |
| Maintaining the Existing Building Services |
Blocks: All Maintain the building services systems during the duration of the contract. Where services may not be functioning or operational for a period of time prior notice and resident notification shall take place. |
| Asbestos Management |
A copy of the existing management survey and any R&D surveys have been supplied in the IPCI in Appendix 1 (As of October 2021). Contractor to note that all live asbestos information can be found on the Westminster City Council asbestos portal, Shine. The PD/PC is required to inform the client regarding the need to instruct any further R&D surveys as the design develops and the areas where intrusive works will be required are confirmed. The R&D survey will be instructed by the client through the asbestos management system and provided to the PD/PC as part of the PCI, to allow the CPP to be developed. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for completing removal or encapsulation of ACMs to enable The Works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the client’s requirements outlined in the WCC process and procedure documents and are deemed competent to undertake the required works. |
| Other Potentially Hazardous Circumstances |
Where held the Client has provided relevant information regarding the existing structure(s) and materials in the IPCI. The PD/PC is to inform the client if during the design stage, it becomes evident that there is the potential for other deleterious materials or hazards to be present and further inspection or testing is required. Other materials that may be present or that need considering include but are not limited to: Lead Paint HAC Horse hair plaster Clay pot floors Calcium silicate brickwork RAAC planks Tesserae Vermiculite Other hazards that may be present: Fragile roof materials Unprotected roof lights Unprotected flat roofs Unprotected fall risks (shafts/ sumps) Confined spaces Insufficient safe access provision to plant and equipment Noise protection zones Open water |
| H&S File & O&M Manual |
Blocks: All These buildings do not currently have a H&S file. Create/provide a new Health and Safety File and Operating & Maintenance manuals for the building and also for all systems associated with The Works. The file shall be in accordance with and as detailed within the Term Partnering Contract. This is to include but is not limited to; A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works; As-built drawings, specifications, schematics, schedules etc. Manufacturers details, guarantees and warranties (as applicable) Details of risks and hazardous materials not eliminated through design. Site Investigation Reports Statutory authority consents and approvals |
| Asset Tagging |
Blocks: All Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming, and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with the works are to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by WCC. |
Published: 21 November 2022
Last updated: 5 January 2024