| Work Element | Description of Works |
|---|---|
| Access Hatches, Doors & Ladders |
Carry out condition survey and review of all current roof doors, hatch provisions, and any ladder access requirements. Existing roof hatches are lead covered hatches accessed either through the communal areas or from the top floor flat. The Service Provider is supply proposals for the overhaul and or renewal and redecoration of all doors / access hatches including frames and supports if they are not suited for purpose. Optimised access solutions are to be proposed by the Service Provider giving due consideration to the size, positioning and specification of any new access doors/ hatches/ ladders required in order to facilitate future access requirements for roof access and maintenance in a safe and efficient manner. Recommendations and proposals, with estimated costs, are to be provided by the Service Provider after the hatches are inspected when works are on site to the individual properties to be attended by CWH who will agree to the scope of works required and instruct accordingly. |
| Pitched Roof Repairs & Cleaning |
The blocks contain a mixture of London roofs covered with concrete tiles, pitched roofs with slate coverings and instances of mono pitched roofs to the rear of the property covered with slate tiles. The roof coverings are believed to be generally in a good condition but the service provider must identify required works through a condition survey when on site access is available; arranged by the service provider and attended by CWH, who will agree to scope of works. Anticipated that these works are likely to include: -Replacement of damaged and/or missing components including (but not limited to) roof tiles, ridge/ hip tiles, SVP’s, SVP cowls/ guards. -Inspection and minor repairs / replacement of damaged roof timber components (structural and non-structural); -Repairs to box gutter coverings; -All roof gutters, including centralised valleys should be cleared to ensure the free flow of rainwater from the roof areas and ensure they remain free from obstruction; -Repairs / replacement to any damaged or missing flashings, soakers, leadwork and the like, including repointing of same where necessary; -Clean all roof coverings using proprietary techniques including removal of all algae, moss, vegetation and the like; -Repairs to brickwork, coping stones and flaunching with associated repointing works to parapets, chimneys, stacks and roof walls. |
| Flat Roof Surveys |
The main roofs, rear storey roofs, balconies and canopies to a selection of the blocks are formed of asphalt / bituminous coverings. The Service Provider shall carry out inspections and provide survey reports based on the current condition of the existing roofs. This survey report is based on a visual inspection of the roofs together with exploratory core test samples, where necessary, to define the existing system and the general condition of the waterproofing. The survey is to be supported by recommendations and performance specifications for recommended works. Aerial upshot photographs of the properties have been included within Appendix 2 to assist the Service Provider with roof surveys where access is limited prior to erection of scaffolding. Following inspection the Service Provider and CWH are to agree on the works required and instruct accordingly. Allowances for works have been made within the client brief for the works anticipated however it is noted following the roof surveys scope may vary. Anticipated works included within the following sections named “Flat Roof Replacement”, “Flat Roof Repairs” and “Canopy Balcony Works”. |
| Flat Roof Replacement |
Strip back to deck and renew roof covering with bituminous system in in accordance with the roof report survey and the performance specifications provided as identified in the “Flat Roof Surveys” section. An insurance backed guarantee for at least 20-year duration is to be provided for the installation of the roof system. Provide a sign at roof level stating installation date, contractor name, length of guarantee, guarantee end date, and contact details for CityWest Homes if any future works are proposed to be carried out to the roof. Renewal works to include all associated works to roof falls, alteration and creation of compliant upstands, roofing details and junctions, termination bars, flashings, outlets, grilles, and associated decoration. Include all main and ancillary parapet walls and details. Using an approved contractor provide all associated works including all leadwork, new chases into brickwork, rendered and concrete upstands, counter-flashing, welted drip to external gutters, drip battens, promenade tile removal, parapet wall fixings, waterproofing works, new insulation, edge protection, temporary lifting and reinstatement of cables and services, etc. Allow for temporary re-routing/repositioning of cables, TV aerial, satellite dishes, lightning protection installations and all other service equipment in order to carry out the works and reinstate on completion. Cables are to be fixed in cable runs when reinstated. The Service Provider is to include for realigning all dishes, aerials, etc. when moved to ensure satisfactory reception is maintained at all times. Any redundant cables / satellite dishes are to be removed from the roof and areas made good. |
| Flat Roof Repairs |
Asphalt Covering T153(S) – Client Brief Page 12 Repair localised areas of roof coverings and make good all splits and defects to asphalt covering flat roofs. This is to include for all associated repairs / replacement to skirting’s, leadwork, upstands, terminations and details around railings and existing features of the roof area and associated decoration / making good. Re-apply solar reflective paint to all mastic asphalt surfaces and renew pigeon spikes where missing/defective. Bituminous Covering Repair localised areas of roof coverings and make good all splits and defects to bituminous covering flat roofs. This is to include for all associated repairs / replacement to skirting’s, leadwork, upstands, terminations and details around railings and existing features of the roof area and associated decoration / making good. If the bituminous roofs cannot be repaired and it is economically viable replacement should be evaluated by the Service Provider and CWH with an agreement being made. If replacement is chosen please refer to the requirements within the “Flat Roof Replacement” section of the Client Brief. All Roof coverings should be cleaned using proprietary techniques including removal of all algae, moss, vegetation and the like. All roof gutters, including valleys should be cleared to ensure the free flow of rainwater from the roof areas and ensure they remain free from obstruction. Carry out repairs to brickwork, coping stones and flaunching with associated repointing works to parapets, chimneys, stacks and roof walls. Allow for temporary re-routing/repositioning of cables, TV aerial, satellite dishes, lightning protection installations and all other service equipment in order to carry out the works and reinstate on completion. The Service Provider is to include for realigning all dishes, aerials, etc. when moved to ensure satisfactory reception is maintained at all times. Any redundant cables / satellite dishes are to be removed from the roof and areas made good. |
| Canopy Balcony Works |
To a number of blocks there is a balcony area located above the front entrance portico which has an asphalt covering finish with instances of a solar reflective coating present. There is also a canopy balcony to the rear of some properties accessible from the communal area. Following T153(S) – Client Brief Page 13 inspection, as identified above, the Service Provider is to allow for either asphalt repairs or replacement of the existing asphalt covering. Repairs Repair localised areas of roof coverings and make good all splits and defects to asphalt covering flat roofs. This is to include for all associated repairs / replacement to skirting’s, leadwork, upstands, terminations and details around railings and existing features of the roof area and associated decoration / making good. Re-apply solar reflective paint to all mastic asphalt surfaces. Replacement Strip up existing asphalt to balcony area. Where existing boarding is in placed beneath asphalt and is defective, strip up and replace with new. Supply and install new asphalt surfacing to the walkway. This is to include for all associated repairs / replacement to skirting’s, leadwork, upstands, terminations and details around railings and existing features of the area and associated decoration / making good. The Service Provider should make all provisions for temporary signage and prior letter notification to residents that the balcony works are occurring to prevent resident access during the works. This is to include for all measures to prevent resident access to the balcony area whilst asphalt works are carried out. The Service Provider will have to make allowance for the careful temporary movement of plants and residents items currently on the balcony area to facilitate the works. |
| Edge Protection |
Blocks: 17, 19 & 21 Claverton Street To facilitate roof works the existing freestanding edge protection should be removed and stored safely before reinstatement of the freestanding system upon completion of the roof system installation. |
| Rainwater Goods |
There is a combination of cast iron and uPVC used as the materials for rainwater goods across the blocks. Test and undertake repairs and full cleaning all rainwater goods and undertake repairs and replacements to elements which are beyond repair including but not limited to; gutters, downpipes, hoppers, brackets, gullies and connections. Replacement items are to be of a colour and material to match the existing. Full T153(S) – Client Brief Page 14 cleaning of rainwater goods is to clear all debris, vegetation, moss, lichen and the like. Upon completion of cleaning and repairs flush through and test to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| External Repairs |
Repairs are to be carried out to all external areas including but not limited to all elevations, boundary walls, basement areas, external steps, paving, columns, soffits, plinths and decorative details etc. Brickwork repairs and repointing are to be undertaken where necessary including crack and patch repairs. Carry out brickwork repairs to defective brickwork and rake out and repoint where missing / defective. Replaced / repaired bricks are to match the style and colour of existing stock. Mortar testing is to be carried out by the Service Provider and an appropriate mortar mix is to be agreed with CWH to match the existing. Concrete, render, stonework and masonry repairs are to be undertaken where necessary including crack and patch repairs. Hack off loose or defective materials, prepare surface and reapply the appropriate application system in accordance with manufactures recommendations. Paving slabs to the rear, front entrance and basement area of the property that are not level and are a health and safety / trip hazard are to be lifted and relayed level. Slabs that are cracked and significantly damaged are to be replaced. Record keeping of location and extent of repairs undertaken is to be supplied as part of quality management process and location / extent is to be agreed in schedule format between the Service Provider and CWH before repairs are carried out. |
| External Decoration |
The Service Provider is to carry out brickwork and surface cleaning to ensure localised soiled external surfaces defined above are free from efflorescence, staining and lichen. In order to preserve the brickwork and external surfaces cleaning systems are to be low pressure water / steam systems as to not cause damage to the existing surfaces. It is the Service Providers responsibility to determine an appropriate method for cleaning for the surfaces / materials present at each property. T153(S) – Client Brief Page 15 The Service Provider is to prepare, fill surfaces and carry out external decorations to all previously painted external surfaces including but not limited to all elevations, boundary walls, basement areas, external steps, paving, columns, soffits, plinths, rainwater goods and decorative details etc. Colours are to match existing and paint systems are to be sympathetic and appropriate to the materials, architecture and style of the building and comply with any conservation area restrictions. Decorations to areas that are susceptible to water damage / damp issues, which will be identified in the report identified in the “Damp Works” section of the brief, will have to be appropriately chosen as to reflect recommendations of the report. |
| Structural Repairs |
At 21 Claverton Street Structural concerns were raised to the step access leading to the lower ground floor is via a set of winding steps located to the left hand side of the main structure. The steps are relatively narrow and incorporate the original York stone treads and risers. There are 12 treads leading down to lower ground floor level light well and entrance. The Service provider is to carry out repairs to the step treads, supports, brickwork and associated areas of the stepwell / cupboard area located beneath the steps. The remedial repairs should ensure that the steps are watertight, level and non-slip. Repairs and repointing are required within the storage area under the stairs. The repairs include around 0.5m2 of replacement brickwork to the boundary wall and infilling around the gas pipe or to install a concrete lintel above the entry point. |
| Windows, Doors & Glazing |
The Service Provider is to carry out an assessment of all communal and individual property windows, communal doors and main block entrance door to ascertain condition and works necessary with the extent of work to be agreed pre-commencement of works being carried out. The Service Provider is to undertake repairs and overhaul to all internal and external communal and individual property windows, main block entrance door, bin stores, communal doors, panels and glazing, including fire resistant upgrades where necessary. Overhaul repairs / replacement of items is to include but not limited to resin repairs, conservation joints, splices, cills, drips, replacement glazing, beads, putties, draught proofing, damaged / missing ironmongery, mechanical fittings and renewal of mastic joints. The Service Provider is to ease and adjust all internal and external communal and individual property windows, communal doors and main block entrance door to ensure they are left in full working condition. Ease and adjust is to include but not limited to removing and re-fixing mechanisms such as sash, beads etc, oiling system and adjust hinges and ironmongery as necessary. All internal and external communal and individual property windows, communal doors and main block entrance doors are to be prepared and decorated to match existing and ensure effective operation. Where the existing internal and external communal and individual property windows, communal doors and main block entrance doors are defective or past their serviceable life, they are to be replaced. Window T153(S) – Client Brief Page 17 replacements and repairs are to match the style and finish of the existing timber single glazed windows at the property to comply with Conservation and Planning authorities and where possible upgraded to double glazing. The condition surveys for the blocks have recommended localised window replacements across the properties within this project. Please see “Anticipated Window Replacement Schedule” and condition surveys in Appendix 2 displaying which windows are identified for replacement. However, the Service Provider is to carry out an assessment of current window condition when on site highlighting any additional window replacements necessary. |
| Fire Safety Works |
Carry out all relevant works identified and set out in the fire risk assessment within Appendix 3 and compartmentation reports as carried out by the service provider. Review the fire risk assessment report to ensure familiarisation with fire safety strategies for the properties in relation to all areas affected by the works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to CWH for any additional work that may be deemed appropriate in regard to fire protection matters for consideration and further direction/instruction. Ensure the works are fully compliant with all current regulatory requirements. Following recommendations from compartmentation report carry out all passive fire protection contained within the report and associated with the works. All passive fire protection and door installation works must be undertaken by a Competent Person. The term competent person shall mean a person or business who has demonstrated to a Third Party that they have the expertise, skills and commitment in the identification and installation of passive fire protection and fire door installation. The term Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All fire safety materials, door sets and doors shall be Third Party certificated fire stopping products where Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All products used shall be delivered with the relevant certification for inspection. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. Upon completion of the works Regulation 38 shall be complied with and this is a requirement under the Building Regulations for England and Wales to provide fire safety information to the 'responsible person' at the completion of a project, or where the building or extension is first occupied. Supply and install all necessary fire safety signage in accordance with CWH Fire Safety Signage Guide where not already presently correctly installed. T153(S) – Client Brief Page 19 Note – Emergency lighting and automatic fire detection works are being carried out in project Z104 and will not be required to be undertaken under this project. |
| Fire Door Works |
The service provider is to carry out a fire door inspection to every private flat entrance door and secondary means of escape that opens onto the communal area and escape route. The inspections shall be carried out by a competent person suitably qualified to do so including, but not limited to, BM TRADA Q-Mark Installer Certificate, Fire Door Inspection Scheme (FDIS) Certificate and IFC Certification Ltd (IFCC). The inspection will be carried out and a detailed report provided on the condition of the fire door, its integrity, any certification it has, comments on the installation, condition and compliance of the door itself and of any ironmongery fitted to it. All fire doorsets installations are to be undertaken by an accredited third party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214:2016. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Note - All replacement doorsets to be replaced with purpose made, pre-assembled FD30s or, if specified, FD60s rated doorsets, independently tested and approved by third-party certification to BS FD30s and FD60s parts 22 and 31.1 and/or BS EN 1634-1.when tested to both sides. Doors shall also achieve Secure by Design accreditation, PAS 23 and 24. It is expected that doors and doorsets will comply fully with the CWH Fire Door Performance Specification contained in Appendix 12. All fire doorsets and doors shall have FSC chain of custody or PERF COC certification. Note: Globally assessed door assemblies are not acceptable. |
| Door Entry System |
Provide new door entry system as per CWH standard Specification as located within Appendix 12. The components shall be replaced in strict compliance with BS 7671 current edition and amendments and in accordance with IEE regulations and all relevant legislation. Where a new door entry system has already been installed or the existing system is satisfactory do not replace with new. Provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 or later amendments and shall be suitably earthed. Existing containment should be utilised if is metal and has suitable room for new cabling. Cables into the property are not to be routed through the door/window frame unless agreed with CWH. Note – containment to be sized as such that all existing cabling (not just door entry) can be relocated from old plastic conduit and mounted within new powder coated containment. It should be noted emergency lighting and automatic fire detection, with new containment, is being installed as part of Z104. It would be optimal to carry out works after Z104 to utilise any new containment and as not to affect decorations / works carried out in T153. |
| In Flat Electrical Works | In order to facilitate the installation of the above extract fans to tenanted properties there may be the requirement for additional electrical works. The Service Provider is to carry out any appropriate additional electrical alterations / adaptions to enable the safe installation of the extract fan. A provisional sum has been allowed for within Appendix 5 and any in flat electrical works required are to be agreed and instructed by CWH. All electrical work is to be installed to comply with the current IEE Regulations, Requirements for Electrical Installations BS7671:2018 (IET Wiring Regulations 18th Edition) and Part P Building Regulations. |
| Work Element | Description of Works |
|---|---|
| Access Hatches, Doors & Ladders |
Carry out condition survey and review of all current roof doors, hatch provisions, and any ladder access requirements. Existing roof hatches are lead covered hatches accessed either through the communal areas or from the top floor flat. The Service Provider is supply proposals for the overhaul and or renewal and redecoration of all doors / access hatches including frames and supports if they are not suited for purpose. Optimised access solutions are to be proposed by the Service Provider giving due consideration to the size, positioning and specification of any new access doors/ hatches/ ladders required in order to facilitate future access requirements for roof access and maintenance in a safe and efficient manner. Recommendations and proposals, with estimated costs, are to be provided by the Service Provider after the hatches are inspected when works are on site to the individual properties to be attended by CWH who will agree to the scope of works required and instruct accordingly. |
| Pitched Roof Repairs & Cleaning |
The blocks contain a mixture of London roofs covered with concrete tiles, pitched roofs with slate coverings and instances of mono pitched roofs to the rear of the property covered with slate tiles. The roof coverings are believed to be generally in a good condition but the service provider must identify required works through a condition survey when on site access is available; arranged by the service provider and attended by CWH, who will agree to scope of works. Anticipated that these works are likely to include: -Replacement of damaged and/or missing components including (but not limited to) roof tiles, ridge/ hip tiles, SVP’s, SVP cowls/ guards. -Inspection and minor repairs / replacement of damaged roof timber components (structural and non-structural); -Repairs to box gutter coverings; -All roof gutters, including centralised valleys should be cleared to ensure the free flow of rainwater from the roof areas and ensure they remain free from obstruction; -Repairs / replacement to any damaged or missing flashings, soakers, leadwork and the like, including repointing of same where necessary; -Clean all roof coverings using proprietary techniques including removal of all algae, moss, vegetation and the like; -Repairs to brickwork, coping stones and flaunching with associated repointing works to parapets, chimneys, stacks and roof walls. |
| Flat Roof Surveys |
The main roofs, rear storey roofs, balconies and canopies to a selection of the blocks are formed of asphalt / bituminous coverings. The Service Provider shall carry out inspections and provide survey reports based on the current condition of the existing roofs. This survey report is based on a visual inspection of the roofs together with exploratory core test samples, where necessary, to define the existing system and the general condition of the waterproofing. The survey is to be supported by recommendations and performance specifications for recommended works. Aerial upshot photographs of the properties have been included within Appendix 2 to assist the Service Provider with roof surveys where access is limited prior to erection of scaffolding. Following inspection the Service Provider and CWH are to agree on the works required and instruct accordingly. Allowances for works have been made within the client brief for the works anticipated however it is noted following the roof surveys scope may vary. Anticipated works included within the following sections named “Flat Roof Replacement”, “Flat Roof Repairs” and “Canopy Balcony Works”. |
| Flat Roof Replacement |
Strip back to deck and renew roof covering with bituminous system in in accordance with the roof report survey and the performance specifications provided as identified in the “Flat Roof Surveys” section. An insurance backed guarantee for at least 20-year duration is to be provided for the installation of the roof system. Provide a sign at roof level stating installation date, contractor name, length of guarantee, guarantee end date, and contact details for CityWest Homes if any future works are proposed to be carried out to the roof. Renewal works to include all associated works to roof falls, alteration and creation of compliant upstands, roofing details and junctions, termination bars, flashings, outlets, grilles, and associated decoration. Include all main and ancillary parapet walls and details. Using an approved contractor provide all associated works including all leadwork, new chases into brickwork, rendered and concrete upstands, counter-flashing, welted drip to external gutters, drip battens, promenade tile removal, parapet wall fixings, waterproofing works, new insulation, edge protection, temporary lifting and reinstatement of cables and services, etc. Allow for temporary re-routing/repositioning of cables, TV aerial, satellite dishes, lightning protection installations and all other service equipment in order to carry out the works and reinstate on completion. Cables are to be fixed in cable runs when reinstated. The Service Provider is to include for realigning all dishes, aerials, etc. when moved to ensure satisfactory reception is maintained at all times. Any redundant cables / satellite dishes are to be removed from the roof and areas made good. |
| Flat Roof Repairs |
Asphalt Covering T153(S) – Client Brief Page 12 Repair localised areas of roof coverings and make good all splits and defects to asphalt covering flat roofs. This is to include for all associated repairs / replacement to skirting’s, leadwork, upstands, terminations and details around railings and existing features of the roof area and associated decoration / making good. Re-apply solar reflective paint to all mastic asphalt surfaces and renew pigeon spikes where missing/defective. Bituminous Covering Repair localised areas of roof coverings and make good all splits and defects to bituminous covering flat roofs. This is to include for all associated repairs / replacement to skirting’s, leadwork, upstands, terminations and details around railings and existing features of the roof area and associated decoration / making good. If the bituminous roofs cannot be repaired and it is economically viable replacement should be evaluated by the Service Provider and CWH with an agreement being made. If replacement is chosen please refer to the requirements within the “Flat Roof Replacement” section of the Client Brief. All Roof coverings should be cleaned using proprietary techniques including removal of all algae, moss, vegetation and the like. All roof gutters, including valleys should be cleared to ensure the free flow of rainwater from the roof areas and ensure they remain free from obstruction. Carry out repairs to brickwork, coping stones and flaunching with associated repointing works to parapets, chimneys, stacks and roof walls. Allow for temporary re-routing/repositioning of cables, TV aerial, satellite dishes, lightning protection installations and all other service equipment in order to carry out the works and reinstate on completion. The Service Provider is to include for realigning all dishes, aerials, etc. when moved to ensure satisfactory reception is maintained at all times. Any redundant cables / satellite dishes are to be removed from the roof and areas made good. |
| Canopy Balcony Works |
To a number of blocks there is a balcony area located above the front entrance portico which has an asphalt covering finish with instances of a solar reflective coating present. There is also a canopy balcony to the rear of some properties accessible from the communal area. Following T153(S) – Client Brief Page 13 inspection, as identified above, the Service Provider is to allow for either asphalt repairs or replacement of the existing asphalt covering. Repairs Repair localised areas of roof coverings and make good all splits and defects to asphalt covering flat roofs. This is to include for all associated repairs / replacement to skirting’s, leadwork, upstands, terminations and details around railings and existing features of the roof area and associated decoration / making good. Re-apply solar reflective paint to all mastic asphalt surfaces. Replacement Strip up existing asphalt to balcony area. Where existing boarding is in placed beneath asphalt and is defective, strip up and replace with new. Supply and install new asphalt surfacing to the walkway. This is to include for all associated repairs / replacement to skirting’s, leadwork, upstands, terminations and details around railings and existing features of the area and associated decoration / making good. The Service Provider should make all provisions for temporary signage and prior letter notification to residents that the balcony works are occurring to prevent resident access during the works. This is to include for all measures to prevent resident access to the balcony area whilst asphalt works are carried out. The Service Provider will have to make allowance for the careful temporary movement of plants and residents items currently on the balcony area to facilitate the works. |
| Edge Protection |
Blocks: 17 – 19 Regency Street. At this block, there are two areas on the single storey roof terrace where there are significant level changes without edge protection. Firstly, along the edge of the roof and, secondly, by the ventilation / ductwork. The existing does not adhere to Part K Building Regulations. The Service Provider is to install new mid height galvanised freestanding edge protection and safety guardrail system installed upon completion of the roof covering works. |
| Rainwater Goods |
There is a combination of cast iron and uPVC used as the materials for rainwater goods across the blocks. Test and undertake repairs and full cleaning all rainwater goods and undertake repairs and replacements to elements which are beyond repair including but not limited to; gutters, downpipes, hoppers, brackets, gullies and connections. Replacement items are to be of a colour and material to match the existing. Full T153(S) – Client Brief Page 14 cleaning of rainwater goods is to clear all debris, vegetation, moss, lichen and the like. Upon completion of cleaning and repairs flush through and test to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| External Repairs |
Repairs are to be carried out to all external areas including but not limited to all elevations, boundary walls, basement areas, external steps, paving, columns, soffits, plinths and decorative details etc. Brickwork repairs and repointing are to be undertaken where necessary including crack and patch repairs. Carry out brickwork repairs to defective brickwork and rake out and repoint where missing / defective. Replaced / repaired bricks are to match the style and colour of existing stock. Mortar testing is to be carried out by the Service Provider and an appropriate mortar mix is to be agreed with CWH to match the existing. Concrete, render, stonework and masonry repairs are to be undertaken where necessary including crack and patch repairs. Hack off loose or defective materials, prepare surface and reapply the appropriate application system in accordance with manufactures recommendations. Paving slabs to the rear, front entrance and basement area of the property that are not level and are a health and safety / trip hazard are to be lifted and relayed level. Slabs that are cracked and significantly damaged are to be replaced. Record keeping of location and extent of repairs undertaken is to be supplied as part of quality management process and location / extent is to be agreed in schedule format between the Service Provider and CWH before repairs are carried out. |
| External Decoration |
The Service Provider is to carry out brickwork and surface cleaning to ensure localised soiled external surfaces defined above are free from efflorescence, staining and lichen. In order to preserve the brickwork and external surfaces cleaning systems are to be low pressure water / steam systems as to not cause damage to the existing surfaces. It is the Service Providers responsibility to determine an appropriate method for cleaning for the surfaces / materials present at each property. T153(S) – Client Brief Page 15 The Service Provider is to prepare, fill surfaces and carry out external decorations to all previously painted external surfaces including but not limited to all elevations, boundary walls, basement areas, external steps, paving, columns, soffits, plinths, rainwater goods and decorative details etc. Colours are to match existing and paint systems are to be sympathetic and appropriate to the materials, architecture and style of the building and comply with any conservation area restrictions. Decorations to areas that are susceptible to water damage / damp issues, which will be identified in the report identified in the “Damp Works” section of the brief, will have to be appropriately chosen as to reflect recommendations of the report. |
| Windows, Doors & Glazing |
The Service Provider is to carry out an assessment of all communal and individual property windows, communal doors and main block entrance door to ascertain condition and works necessary with the extent of work to be agreed pre-commencement of works being carried out. The Service Provider is to undertake repairs and overhaul to all internal and external communal and individual property windows, main block entrance door, bin stores, communal doors, panels and glazing, including fire resistant upgrades where necessary. Overhaul repairs / replacement of items is to include but not limited to resin repairs, conservation joints, splices, cills, drips, replacement glazing, beads, putties, draught proofing, damaged / missing ironmongery, mechanical fittings and renewal of mastic joints. The Service Provider is to ease and adjust all internal and external communal and individual property windows, communal doors and main block entrance door to ensure they are left in full working condition. Ease and adjust is to include but not limited to removing and re-fixing mechanisms such as sash, beads etc, oiling system and adjust hinges and ironmongery as necessary. All internal and external communal and individual property windows, communal doors and main block entrance doors are to be prepared and decorated to match existing and ensure effective operation. Where the existing internal and external communal and individual property windows, communal doors and main block entrance doors are defective or past their serviceable life, they are to be replaced. Window T153(S) – Client Brief Page 17 replacements and repairs are to match the style and finish of the existing timber single glazed windows at the property to comply with Conservation and Planning authorities and where possible upgraded to double glazing. The condition surveys for the blocks have recommended localised window replacements across the properties within this project. Please see “Anticipated Window Replacement Schedule” and condition surveys in Appendix 2 displaying which windows are identified for replacement. However, the Service Provider is to carry out an assessment of current window condition when on site highlighting any additional window replacements necessary. |
| Fire Safety Works |
Carry out all relevant works identified and set out in the fire risk assessment within Appendix 3 and compartmentation reports as carried out by the service provider. Review the fire risk assessment report to ensure familiarisation with fire safety strategies for the properties in relation to all areas affected by the works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to CWH for any additional work that may be deemed appropriate in regard to fire protection matters for consideration and further direction/instruction. Ensure the works are fully compliant with all current regulatory requirements. Following recommendations from compartmentation report carry out all passive fire protection contained within the report and associated with the works. All passive fire protection and door installation works must be undertaken by a Competent Person. The term competent person shall mean a person or business who has demonstrated to a Third Party that they have the expertise, skills and commitment in the identification and installation of passive fire protection and fire door installation. The term Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All fire safety materials, doorsets and doors shall be Third Party certificated fire stopping products where Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All products used shall be delivered with the relevant certification for inspection. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. Upon completion of the works Regulation 38 shall be complied with and this is a requirement under the Building Regulations for England and Wales to provide fire safety information to the 'responsible person' at the completion of a project, or where the building or extension is first occupied. Supply and install all necessary fire safety signage in accordance with CWH Fire Safety Signage Guide where not already presently correctly installed. T153(S) – Client Brief Page 19 Note – Emergency lighting and automatic fire detection works are being carried out in project Z104 and will not be required to be undertaken under this project. |
| Fire Door Works |
The service provider is to carry out a fire door inspection to every private flat entrance door and secondary means of escape that opens onto the communal area and escape route. The inspections shall be carried out by a competent person suitably qualified to do so including, but not limited to, BM TRADA Q-Mark Installer Certificate, Fire Door Inspection Scheme (FDIS) Certificate and IFC Certification Ltd (IFCC). The inspection will be carried out and a detailed report provided on the condition of the fire door, its integrity, any certification it has, comments on the installation, condition and compliance of the door itself and of any ironmongery fitted to it. All fire doorsets installations are to be undertaken by an accredited third party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214:2016. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Note - All replacement doorsets to be replaced with purpose made, pre-assembled FD30s or, if specified, FD60s rated doorsets, independently tested and approved by third-party certification to BS FD30s and FD60s parts 22 and 31.1 and/or BS EN 1634-1.when tested to both sides. Doors shall also achieve Secure by Design accreditation, PAS 23 and 24. It is expected that doors and doorsets will comply fully with the CWH Fire Door Performance Specification contained in Appendix 12. All fire doorsets and doors shall have FSC chain of custody or PERF COC certification. Note: Globally assessed door assemblies are not acceptable. |
| Door Entry System |
Provide new door entry system as per CWH standard Specification as located within Appendix 12. The components shall be replaced in strict compliance with BS 7671 current edition and amendments and in accordance with IEE regulations and all relevant legislation. Where a new door entry system has already been installed or the existing system is satisfactory do not replace with new. Provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 or later amendments and shall be suitably earthed. Existing containment should be utilised if is metal and has suitable room for new cabling. Cables into the property are not to be routed through the door/window frame unless agreed with CWH. Note – containment to be sized as such that all existing cabling (not just door entry) can be relocated from old plastic conduit and mounted within new powder coated containment. It should be noted emergency lighting and automatic fire detection, with new containment, is being installed as part of Z104. It would be optimal to carry out works after Z104 to utilise any new containment and as not to affect decorations / works carried out in T153. |
| In Flat Electrical Works | In order to facilitate the installation of the above extract fans to tenanted properties there may be the requirement for additional electrical works. The Service Provider is to carry out any appropriate additional electrical alterations / adaptions to enable the safe installation of the extract fan. A provisional sum has been allowed for within Appendix 5 and any in flat electrical works required are to be agreed and instructed by CWH. All electrical work is to be installed to comply with the current IEE Regulations, Requirements for Electrical Installations BS7671:2018 (IET Wiring Regulations 18th Edition) and Part P Building Regulations. |
| Work Element | Description of Works |
|---|---|
| Access Hatches, Doors & Ladders |
Carry out condition survey and review of all current roof doors, hatch provisions, and any ladder access requirements. Existing roof hatches are lead covered hatches accessed either through the communal areas or from the top floor flat. The Service Provider is supply proposals for the overhaul and or renewal and redecoration of all doors / access hatches including frames and supports if they are not suited for purpose. Optimised access solutions are to be proposed by the Service Provider giving due consideration to the size, positioning and specification of any new access doors/ hatches/ ladders required in order to facilitate future access requirements for roof access and maintenance in a safe and efficient manner. Recommendations and proposals, with estimated costs, are to be provided by the Service Provider after the hatches are inspected when works are on site to the individual properties to be attended by CWH who will agree to the scope of works required and instruct accordingly. |
| Pitched Roof Repairs & Cleaning |
The blocks contain a mixture of London roofs covered with concrete tiles, pitched roofs with slate coverings and instances of mono pitched roofs to the rear of the property covered with slate tiles. The roof coverings are believed to be generally in a good condition but the service provider must identify required works through a condition survey when on site access is available; arranged by the service provider and attended by CWH, who will agree to scope of works. Anticipated that these works are likely to include: -Replacement of damaged and/or missing components including (but not limited to) roof tiles, ridge/ hip tiles, SVP’s, SVP cowls/ guards. -Inspection and minor repairs / replacement of damaged roof timber components (structural and non-structural); -Repairs to box gutter coverings; -All roof gutters, including centralised valleys should be cleared to ensure the free flow of rainwater from the roof areas and ensure they remain free from obstruction; -Repairs / replacement to any damaged or missing flashings, soakers, leadwork and the like, including repointing of same where necessary; -Clean all roof coverings using proprietary techniques including removal of all algae, moss, vegetation and the like; -Repairs to brickwork, coping stones and flaunching with associated repointing works to parapets, chimneys, stacks and roof walls. |
| Flat Roof Surveys |
The main roofs, rear storey roofs, balconies and canopies to a selection of the blocks are formed of asphalt / bituminous coverings. The Service Provider shall carry out inspections and provide survey reports based on the current condition of the existing roofs. This survey report is based on a visual inspection of the roofs together with exploratory core test samples, where necessary, to define the existing system and the general condition of the waterproofing. The survey is to be supported by recommendations and performance specifications for recommended works. Aerial upshot photographs of the properties have been included within Appendix 2 to assist the Service Provider with roof surveys where access is limited prior to erection of scaffolding. Following inspection the Service Provider and CWH are to agree on the works required and instruct accordingly. Allowances for works have been made within the client brief for the works anticipated however it is noted following the roof surveys scope may vary. Anticipated works included within the following sections named “Flat Roof Replacement”, “Flat Roof Repairs” and “Canopy Balcony Works”. |
| Flat Roof Replacement |
Strip back to deck and renew roof covering with bituminous system in in accordance with the roof report survey and the performance specifications provided as identified in the “Flat Roof Surveys” section. An insurance backed guarantee for at least 20-year duration is to be provided for the installation of the roof system. Provide a sign at roof level stating installation date, contractor name, length of guarantee, guarantee end date, and contact details for CityWest Homes if any future works are proposed to be carried out to the roof. Renewal works to include all associated works to roof falls, alteration and creation of compliant upstands, roofing details and junctions, termination bars, flashings, outlets, grilles, and associated decoration. Include all main and ancillary parapet walls and details. Using an approved contractor provide all associated works including all leadwork, new chases into brickwork, rendered and concrete upstands, counter-flashing, welted drip to external gutters, drip battens, promenade tile removal, parapet wall fixings, waterproofing works, new insulation, edge protection, temporary lifting and reinstatement of cables and services, etc. Allow for temporary re-routing/repositioning of cables, TV aerial, satellite dishes, lightning protection installations and all other service equipment in order to carry out the works and reinstate on completion. Cables are to be fixed in cable runs when reinstated. The Service Provider is to include for realigning all dishes, aerials, etc. when moved to ensure satisfactory reception is maintained at all times. Any redundant cables / satellite dishes are to be removed from the roof and areas made good. |
| Flat Roof Repairs |
Asphalt Covering T153(S) – Client Brief Page 12 Repair localised areas of roof coverings and make good all splits and defects to asphalt covering flat roofs. This is to include for all associated repairs / replacement to skirting’s, leadwork, upstands, terminations and details around railings and existing features of the roof area and associated decoration / making good. Re-apply solar reflective paint to all mastic asphalt surfaces and renew pigeon spikes where missing/defective. Bituminous Covering Repair localised areas of roof coverings and make good all splits and defects to bituminous covering flat roofs. This is to include for all associated repairs / replacement to skirting’s, leadwork, upstands, terminations and details around railings and existing features of the roof area and associated decoration / making good. If the bituminous roofs cannot be repaired and it is economically viable replacement should be evaluated by the Service Provider and CWH with an agreement being made. If replacement is chosen please refer to the requirements within the “Flat Roof Replacement” section of the Client Brief. All Roof coverings should be cleaned using proprietary techniques including removal of all algae, moss, vegetation and the like. All roof gutters, including valleys should be cleared to ensure the free flow of rainwater from the roof areas and ensure they remain free from obstruction. Carry out repairs to brickwork, coping stones and flaunching with associated repointing works to parapets, chimneys, stacks and roof walls. Allow for temporary re-routing/repositioning of cables, TV aerial, satellite dishes, lightning protection installations and all other service equipment in order to carry out the works and reinstate on completion. The Service Provider is to include for realigning all dishes, aerials, etc. when moved to ensure satisfactory reception is maintained at all times. Any redundant cables / satellite dishes are to be removed from the roof and areas made good. |
| Canopy Balcony Works |
To a number of blocks there is a balcony area located above the front entrance portico which has an asphalt covering finish with instances of a solar reflective coating present. There is also a canopy balcony to the rear of some properties accessible from the communal area. Following T153(S) – Client Brief Page 13 inspection, as identified above, the Service Provider is to allow for either asphalt repairs or replacement of the existing asphalt covering. Repairs Repair localised areas of roof coverings and make good all splits and defects to asphalt covering flat roofs. This is to include for all associated repairs / replacement to skirting’s, leadwork, upstands, terminations and details around railings and existing features of the roof area and associated decoration / making good. Re-apply solar reflective paint to all mastic asphalt surfaces. Replacement Strip up existing asphalt to balcony area. Where existing boarding is in placed beneath asphalt and is defective, strip up and replace with new. Supply and install new asphalt surfacing to the walkway. This is to include for all associated repairs / replacement to skirting’s, leadwork, upstands, terminations and details around railings and existing features of the area and associated decoration / making good. The Service Provider should make all provisions for temporary signage and prior letter notification to residents that the balcony works are occurring to prevent resident access during the works. This is to include for all measures to prevent resident access to the balcony area whilst asphalt works are carried out. The Service Provider will have to make allowance for the careful temporary movement of plants and residents items currently on the balcony area to facilitate the works. |
| Rainwater Goods |
There is a combination of cast iron and uPVC used as the materials for rainwater goods across the blocks. Test and undertake repairs and full cleaning all rainwater goods and undertake repairs and replacements to elements which are beyond repair including but not limited to; gutters, downpipes, hoppers, brackets, gullies and connections. Replacement items are to be of a colour and material to match the existing. Full T153(S) – Client Brief Page 14 cleaning of rainwater goods is to clear all debris, vegetation, moss, lichen and the like. Upon completion of cleaning and repairs flush through and test to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| External Repairs |
Repairs are to be carried out to all external areas including but not limited to all elevations, boundary walls, basement areas, external steps, paving, columns, soffits, plinths and decorative details etc. Brickwork repairs and repointing are to be undertaken where necessary including crack and patch repairs. Carry out brickwork repairs to defective brickwork and rake out and repoint where missing / defective. Replaced / repaired bricks are to match the style and colour of existing stock. Mortar testing is to be carried out by the Service Provider and an appropriate mortar mix is to be agreed with CWH to match the existing. Concrete, render, stonework and masonry repairs are to be undertaken where necessary including crack and patch repairs. Hack off loose or defective materials, prepare surface and reapply the appropriate application system in accordance with manufactures recommendations. Paving slabs to the rear, front entrance and basement area of the property that are not level and are a health and safety / trip hazard are to be lifted and relayed level. Slabs that are cracked and significantly damaged are to be replaced. Record keeping of location and extent of repairs undertaken is to be supplied as part of quality management process and location / extent is to be agreed in schedule format between the Service Provider and CWH before repairs are carried out. |
| External Decoration |
The Service Provider is to carry out brickwork and surface cleaning to ensure localised soiled external surfaces defined above are free from efflorescence, staining and lichen. In order to preserve the brickwork and external surfaces cleaning systems are to be low pressure water / steam systems as to not cause damage to the existing surfaces. It is the Service Providers responsibility to determine an appropriate method for cleaning for the surfaces / materials present at each property. T153(S) – Client Brief Page 15 The Service Provider is to prepare, fill surfaces and carry out external decorations to all previously painted external surfaces including but not limited to all elevations, boundary walls, basement areas, external steps, paving, columns, soffits, plinths, rainwater goods and decorative details etc. Colours are to match existing and paint systems are to be sympathetic and appropriate to the materials, architecture and style of the building and comply with any conservation area restrictions. Decorations to areas that are susceptible to water damage / damp issues, which will be identified in the report identified in the “Damp Works” section of the brief, will have to be appropriately chosen as to reflect recommendations of the report. |
| Windows, Doors & Glazing |
The Service Provider is to carry out an assessment of all communal and individual property windows, communal doors and main block entrance door to ascertain condition and works necessary with the extent of work to be agreed pre-commencement of works being carried out. The Service Provider is to undertake repairs and overhaul to all internal and external communal and individual property windows, main block entrance door, bin stores, communal doors, panels and glazing, including fire resistant upgrades where necessary. Overhaul repairs / replacement of items is to include but not limited to resin repairs, conservation joints, splices, cills, drips, replacement glazing, beads, putties, draught proofing, damaged / missing ironmongery, mechanical fittings and renewal of mastic joints. The Service Provider is to ease and adjust all internal and external communal and individual property windows, communal doors and main block entrance door to ensure they are left in full working condition. Ease and adjust is to include but not limited to removing and re-fixing mechanisms such as sash, beads etc, oiling system and adjust hinges and ironmongery as necessary. All internal and external communal and individual property windows, communal doors and main block entrance doors are to be prepared and decorated to match existing and ensure effective operation. Where the existing internal and external communal and individual property windows, communal doors and main block entrance doors are defective or past their serviceable life, they are to be replaced. Window T153(S) – Client Brief Page 17 replacements and repairs are to match the style and finish of the existing timber single glazed windows at the property to comply with Conservation and Planning authorities and where possible upgraded to double glazing. The condition surveys for the blocks have recommended localised window replacements across the properties within this project. Please see “Anticipated Window Replacement Schedule” and condition surveys in Appendix 2 displaying which windows are identified for replacement. However, the Service Provider is to carry out an assessment of current window condition when on site highlighting any additional window replacements necessary. |
| Fire Safety Works |
Carry out all relevant works identified and set out in the fire risk assessment within Appendix 3 and compartmentation reports as carried out by the service provider. Review the fire risk assessment report to ensure familiarisation with fire safety strategies for the properties in relation to all areas affected by the works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to CWH for any additional work that may be deemed appropriate in regard to fire protection matters for consideration and further direction/instruction. Ensure the works are fully compliant with all current regulatory requirements. Following recommendations from compartmentation report carry out all passive fire protection contained within the report and associated with the works. All passive fire protection and door installation works must be undertaken by a Competent Person. The term competent person shall mean a person or business who has demonstrated to a Third Party that they have the expertise, skills and commitment in the identification and installation of passive fire protection and fire door installation. The term Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All fire safety materials, doorsets and doors shall be Third Party certificated fire stopping products where Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All products used shall be delivered with the relevant certification for inspection. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. Upon completion of the works Regulation 38 shall be complied with and this is a requirement under the Building Regulations for England and Wales to provide fire safety information to the 'responsible person' at the completion of a project, or where the building or extension is first occupied. Supply and install all necessary fire safety signage in accordance with CWH Fire Safety Signage Guide where not already presently correctly installed. T153(S) – Client Brief Page 19 Note – Emergency lighting and automatic fire detection works are being carried out in project Z104 and will not be required to be undertaken under this project. |
| Fire Door Works |
The service provider is to carry out a fire door inspection to every private flat entrance door and secondary means of escape that opens onto the communal area and escape route. The inspections shall be carried out by a competent person suitably qualified to do so including, but not limited to, BM TRADA Q-Mark Installer Certificate, Fire Door Inspection Scheme (FDIS) Certificate and IFC Certification Ltd (IFCC). The inspection will be carried out and a detailed report provided on the condition of the fire door, its integrity, any certification it has, comments on the installation, condition and compliance of the door itself and of any ironmongery fitted to it. All fire doorsets installations are to be undertaken by an accredited third party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214:2016. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Note - All replacement doorsets to be replaced with purpose made, pre-assembled FD30s or, if specified, FD60s rated doorsets, independently tested and approved by third-party certification to BS FD30s and FD60s parts 22 and 31.1 and/or BS EN 1634-1.when tested to both sides. Doors shall also achieve Secure by Design accreditation, PAS 23 and 24. It is expected that doors and doorsets will comply fully with the CWH Fire Door Performance Specification contained in Appendix 12. All fire doorsets and doors shall have FSC chain of custody or PERF COC certification. Note: Globally assessed door assemblies are not acceptable. |
| Door Entry System |
Provide new door entry system as per CWH standard Specification as located within Appendix 12. The components shall be replaced in strict compliance with BS 7671 current edition and amendments and in accordance with IEE regulations and all relevant legislation. Where a new door entry system has already been installed or the existing system is satisfactory do not replace with new. Provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 or later amendments and shall be suitably earthed. Existing containment should be utilised if is metal and has suitable room for new cabling. Cables into the property are not to be routed through the door/window frame unless agreed with CWH. Note – containment to be sized as such that all existing cabling (not just door entry) can be relocated from old plastic conduit and mounted within new powder coated containment. It should be noted emergency lighting and automatic fire detection, with new containment, is being installed as part of Z104. It would be optimal to carry out works after Z104 to utilise any new containment and as not to affect decorations / works carried out in T153. |
| In Flat Electrical Works | In order to facilitate the installation of the above extract fans to tenanted properties there may be the requirement for additional electrical works. The Service Provider is to carry out any appropriate additional electrical alterations / adaptions to enable the safe installation of the extract fan. A provisional sum has been allowed for within Appendix 5 and any in flat electrical works required are to be agreed and instructed by CWH. All electrical work is to be installed to comply with the current IEE Regulations, Requirements for Electrical Installations BS7671:2018 (IET Wiring Regulations 18th Edition) and Part P Building Regulations. |
| Work Element | Description of Works | Reasons for carrying out work |
|---|---|---|
Published: 9 January 2024
Last updated: 7 February 2024