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Planning committees meetings and reports

How to speak at a committee meeting, where councillors decide whether planning applications are approved or refused.

Published on: 16 December 2020

Last updated: 13 January 2021

Data protection

We are under a duty to protect all personal data under General Data Protection Regulations. Planning committee meetings will be recorded and any party wishing to make representations at committee should note:

  • by electing to speak at committee you understand and consent to the fact that your presentation will be recorded
  • you will not refer to or disclose any third party personal data which could identify an individual without that individual’s express consent

The committee may intervene or terminate a presentation if it considers that there has been a personal data breach. You are therefore reminded to carefully consider the contents of your presentation before public speaking.

Examples of personal data include:

  • names
  • addresses or location of an individual
  • racial or ethnic origin
  • political opinions
  • religious or philosophical beliefs
  • trade union membership
  • genetic data
  • biometric data