In year admissions

An in-year application is when you need to make an application to a school outside of the normal admissions round and at a time when your child should already be attending school.

Making an application

You would normally be making an in year application if you recently moved, you have arrived from another country or you want to transfer your child to another school.  If your child is already in school and you are considering transferring him/her to another school, you will need to be aware that places are already allocated and availability will be limited. This is of particular importance if your child is in Year 6 of primary school or Year 10 or 11 when a move at this stage of their education is highly discouraged and should only be considered if your circumstances are exceptional.

Westminster City Council work in partnership with and The London Borough of Hammersmith and Fulham and the Royal Borough of Kensington and Chelsea to co-ordinate applications for schools located in the three boroughs that have agreed to participate in the ‘in –year coordinated’ process.    

The guidance notes for both  primary and secondary in year admissions are available below.  

Secondary in-year admissions

Primary in-year admissions

Online interactive in year admission forms

For the best results please take the following steps:

  • download the form to your computer and save locally.
  • complete the form using Adobe Acrobat (or the equivalent on your computer).
    NB: By saving the PDF form to your computer you can save it periodically meaning you don’t need to complete the whole form in one session.
  • submit the completed form to school.admissions@lbhf.gov.uk

The Admissions Team holds information on place availability in schools  across the three boroughs and will seek to support the families of any child without school provision in ensuring an offer can be made for a school.  

Fair access protocol

Every school is committed to taking its share of vulnerable children who are to place, in accordance with locally agreed protocols.  Accordingly, outside the normal round of admissions, the school governing bodies are empowered to give absolute priority to a child whose admission is requested under Westminster's fair access protocol that carries the agreement of both the governing body and local authority for the current admission year. School governing bodies have this power even for cases when admitting such a child would cause the school to exceed the normal admission  number.

Please contact the Admissions Team for further information on:


Last updated: 10 October 2016
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