The Neighbourhood Keepers programme

1. About the fund

2. Who can apply

The local community, organisations, individuals and Church Street residents can submit applications for funding for health and wellbeing and/or environmental projects.

Individuals and organisations based in the Church Street ward will be prioritised.

Individuals between 16 to 18 years old can apply but will be required to have an adult with current DBS certificate present while delivering their project. They also need the support of a guarantor who would be the recipient of the funds. For example, City of Westminster College students could be backed by the college.

Individuals over 18 (who are not registered as self-employed) may apply with the support of partnership organisation (acting as the guarantor), which could be the venue or a professional facilitator. The guarantor would be the recipient of the funds, rather than the individual. Individuals over 18, who are registered as self-employed, do not need a guarantor.

We actively encourage organisations and individuals to make an application in partnership with other organisations and individuals, either as joint partners or with one partner as the lead.Please note that if one partner is the lead, this partner will receive the funds and be responsible for distributing the funds to the other partner(s).

We cannot accept applications from departments within local authorities. Applicants working in partnership with libraries or schools, for example, should submit the application.

3. What we fund

We will fund positive activities that address health, wellbeing and the environment.

These could be activities that have a direct public benefit for residents of the Church Street ward and Paddington Green estate. They are to be delivered free of charge. Examples of the activities that can be funded include:

• sports activities and/or health and wellbeing workshops
• healthy cooking sessions and/or nutrition workshops
• gardening sessions, seed banks, edible planting and wildlife hubs
• food waste recycling and environmental awareness
• clubs for adults, young adults and/or children

If you plan activities for children or vulnerable adults, your staff or volunteers must have a valid DBS check of less than 3 years old.

You can apply for up to £20,000 per project, although we think the average award will be around £10,000. Projects applying for the maximum amount should run for at least 1 year. The minimum amount of funding you can apply for is £200.

We reserve the right to offer part-funding to some projects, if the assessment panel feel it is in the best interest of the programme’s aims.

Organisations currently funded through the scheme can reapply through the website.

We can help 

We will support: 

• project activities
• competitively priced equipment and materials relating to the activity being delivered up to £150 (if you expect your equipment or material costs to be more than this amount, we can’t guarantee this will be funded)
• insurance and DBS certificate costs
• administration and staff costs for management, planning and delivery of the project
• venue hire 
• licensing, event notices and road closure costs (it will strengthen your application to have relevant permissions in place when you apply, but it isn't required)
• publicity and marketing costs
• costs for training volunteers and volunteer expenses (e.g. travel expenses)
• costs to make the activity more accessible to participants

Equipment may be purchased on condition that is used by the beneficiaries. It will remain with the beneficiary group or organisation once the project has ended, for its continuous use by said groups. This must be agreed with the fund manager prior to purchase (a valid original receipt of purchase will be required).

All equipment purchased through the Neighbourhood Keepers programme is wholly owned by Westminster City Council.

4. What we cannot fund

We cannot support:

• projects that don't have a strong health and wellbeing or environmental component as their primary motive or activity
• projects that take place outside the Edgware Road Housing Zone, i.e. the Church Street ward and/or Paddington Green estate
• capital works on premises
• staff travel expenses and parking costs
• previously funded equipment (that has not deteriorated beyond use)
• purchase of equipment, unless specifically used and retained by the beneficiaries 
• activities that promote political, religious or extremist views
• regular core running costs, loan repayments or VAT
• activities that have no public benefit for residents
• ‘Business as usual’ activities (such as normal maintenance or repairs, or projects that continue existing activities

5. How to apply

There is no maximum number of times you can apply to the fund, but please be aware that, in the interests of fairness, the panel will take the overall amount of funding awarded to individuals or organisations into consideration when assessing further bids.

Individuals and organisations can only make one application per funding round but can apply to deliver multiple projects within the same application.

Step 1

Please read the relevant documents provided in the section 'About the fund' and consider whether your project is suitable. We encourage you to contact the regeneration base at churchstreet@westminster.gov.uk or on 020 7641 2968 and ask to speak to a member of the Neighbourhood Keepers Team for a short informal discussion of your project idea.

Step 2 

​If encouraged to apply, complete the online application form below, providing detailed information on your project, when the next round of funding opens.

You will need to prepare the following supporting documents: 

• a brief project plan and timeline 
• 2 letters of reference or support from a reliable source – one of these can be your guarantor if the applicant is an individual 
• a letter of agreement signed by all partners taking part in the project or the supporting guarantor 
• for funding above £5,000, where the applicant is an organisation, a copy of your most recent audited annual accounts - these mustn't be more than 2 years old 
• a financial projections template to let us know how much you're planning to spend 
• enhanced DBS certificates for all staff who will be working unsupervised with children or vulnerable adults, or proof of DBS application before the start of the project 
• your public liability certificate (minimum indemnity of £2 million) or your employer's liability certificate

Step 3 - apply

We will update this page when the next round of applications is due to open.

6. Application deadlines and assessment

Applications for the Neighbourhood Keepers programme are now closed. We will reopen the programme for applications in September 2020.

Decisions will be made at an assessment panel meeting. To assess the final applications, the panel will meet 1 to 2 weeks after the closing date.

If your application is successful, you will be required to sign a 'project agreement'. After that, it will take at least 30 days for the first payment to be processed.

Assessment

Your application will be assessed using the following weighted criteria:

• 10% local connections/added value – points will be awarded to applicants who have existing links in the Church Street area
• 25% local impact – points will be awarded to applicants who appropriately consider the area’s socio-economic dynamics and clearly address these with their project
• 25% delivery approach – points will be awarded to applicants who have clearly demonstrated that their project is achievable, and what steps they will take to ensure its delivery
• 40% value for money – points will be awarded to applicants whose offer is competitive, i.e. within market value range of similar activities