Archives Centre and library rooms for hire

Hire one of the meeting rooms or function spaces in our Archives Centre, Charing Cross Library, Church Street Library, Victoria Library and Westminster Reference Library. These are perfect for business functions, conferences and meetings. Westminster Music Library has a rehearsal room for music practice and Westminster Referece Library has gallery space for exhibitions.

1. Archives Centre

The Archives Centre has a well-equipped meeting room for hire in a pleasant, modern environment and offers impressive facilities for your conference, business and meeting needs.

Facilities

  • seats up to 60 people (theatre-style) or 24 people (boardroom-style)
  • slide and overhead projector, flip charts, screens, multi-media LCD projector, camcorder
  • internet access and free wifi using your own device
  • induction loop
  • disabled access and toilets
  • refreshments and full air-conditioning

Fees

Type of hire Cost
Half day (9.30am to 1pm or 2pm to 4.30pm) £252.50/£205*
Full day (9.30am to 4.30pm) £365/£310*

*Reduced rates apply to bookings made by Westminster City Council, charities, school or adult education use, or by Westminster local history societies.

For 5 or more bookings made at the same time, the reduced rate, above, will apply.

Equipment Cost
LCD projector £103 plus VAT/£82.50 plus VAT*
Laptop £103 plus VAT/£82.50 plus VAT*

*Reduced rates apply to bookings made by Westminster City Council, charities, school or adult education use, or by Westminster local history societies.

Refreshments Cost
Light refreshments (coffee, tea, water and biscuits) £2.50 per serving (includes VAT)
Light refreshments (orange juice) £2.50 per litre (includes VAT)

Please contact the Archives Centre for further details and a booking form.

2. Charing Cross Library

Charing Cross Library has 3 community rooms for hire.

Basement room

  • accommodates 50 people seated, 70 people standing
  •  tables, chairs and other working surfaces are available (table space for 30 people)
  • projector and screen
  • kitchen equipment (fridge, sink and small kettle)
  • no refreshments supplied but you are welcome to bring your own tea, coffee, sugar and milk

This room is in the basement and the library is not wheelchair accessible.

Cost: £200 per day; £20 non-refundable deposit. £25 per hour; £10 non-refundable deposit.

First floor room

  • accommodates 6 people around tables, 10 seated, 12 standing
  • ideal space for one to ones or small meetings

This room is on the first floor and the library is not wheelchair accessible.

Cost: £50 per day; £20 non-refundable deposit. £10 per hour; £10 non-refundable deposit.

Second floor room

  • accommodates 12 people seated, 20 standing
  • tables and chairs available for 12 people
  • projector and screen available on request

This room is on the second floor and the library is not wheelchair accessible.

Cost: £50 per day; £20 non-refundable deposit. £10 per hour; £10 non-refundable deposit.

Contact details

For further information and to book, please complete our online booking form

 

3. Church Street Library

Church Street Library has one large community space and 2 private meeting rooms for hire.

Meeting rooms

There are 2 private meeting rooms, each with 1 table and 3 chairs.
The rooms are available for hire to residents’ associations, voluntary and community, statutory and commercial organisations.

Cost: £10 to £25 per hour depending on organisation type.

Community space

There is a large open plan space with kitchenette. Tables, chairs, flip chart stand, and a digital projector and screen available for use. The room has 40 chairs and 8 tables and can accommodate 20 people (boardroom-style) or 40 people (theatre-style).

Cost: £10 to £30 per hour depending on the type of organisation hiring.

Contact details

For further information and to book, please complete our online booking form
 

4. Exhibition space at Westminster Reference Library

Westminster Reference Library has an attractive exhibition space for hire on the first floor of the library.

Specifications and equipment

  • Size of the space is approximately 5.4m by 4.8m/ 18' by 16'
  • Height of the picture rail is 220cm/ 7'3
  • Hanging system is picture rail, rail hooks, nylon cord and zipper hooks, enough 20 pictures of up to 15kg in weight
  • Chains and hooks available for heavier items
  • Other items available for display: vertical display cabinet, 2 x horizontal display cabinets, long oak table
  • Private views and other events associated with the exhibition can be accommodated
  • Exhibitions go up on Monday morning and are taken down by 3pm on the Saturday at the end of the hire period.

Exhibition criteria

Exhibitions are required to have a viable connection with the library's specialist collections such as art, design, performing arts, business and law collections. The library will judge submissions on these and the following criteria: suitability, interest of subject matter, connection to core subjects of collections, professional standards.

In accordance with Westminster City Council guidelines, the library will exercise its right  to vet material to be exhibited, for potential to offend, or sensitivity issues, relating to ethnic, religious, political and diversity grounds. Material must be submitted for inspection and cleared with the appropriate officer in good time, before hanging.

Costs: £140 per week and £70 for any subsequent weeks. Reduced rates are available for Westminster residents. A £50 deposit is required 3 months before the exhibition.

Contact details

For further information, including the full terms and conditions of hire, and to book, please contact Westminster Reference Library

5. Mayfair Library

Mayfair Library has two high-end rooms for hire; both have been recently refurbished.

Mayfair Room

This is a stunning events space in the heart of central London that can seat up to 38 people theatre-style. It is spacious and airy and can be accessed via the main stairs in one of Westminster’s most beautiful libraries. This room is often used for wedding ceremonies but is also perfect for business events and meetings.  

Prices start at £150 for half a day or £250 for a full day, it can also be hired by the hour.

Marylebone Room

This room can seat up to 22 people theatre-style. It is accessed via the main stairs in the library. The room has a large, original fireplace and stained glass bay window. This room is often used for wedding ceremonies but is also perfect for business events and meetings.  

Prices start at £90 for half a day or £150 for a full day, it can also be hired by the hour.

For further information and to book, contact Mayfair Library

 

6. Victoria Library

Victoria Library, which is very close to both Victoria Station and Victoria Coach Station, has a room which is ideal for meetings and gatherings.

Facilities

  • seats up to 25 people (theatre-style) or 12 to 15 people (boardroom-style)
  • large monitor for presentations, flip chart and pens
  • 3 computers that can be used for training
  • free wifi using your own device
  • step free access, but there are no disabled toilets
  • teas and coffees can be provided

Cost: £20 per hour

Contact details

For further information and to book, please complete our online booking form

7. Westminster Music Library

Rehearsal room

Westminster Music Library has one large rehearsal room for hire. The room is available for hire to anyone including commercial organisations.

The room can accommodate up to 20 people plus musical instruments, and is equipped with a Yamaha Clavinova keyboard.

Cost: £10 per hour including tea and coffee

Please contact Westminster Music Library for further information and to book.

8. Westminster Reference Library

Westminster Reference Library offers a friendly and positive environment for meetings and includes bathroom and kitchen facilities.

Facilities

  • meeting room with seating for up to 10 people
  • flip-chart, white board, markers and screen
  • kitchen equipment (microwave, coffee-maker, kettle, crockery, basic cutlery)
  • no refreshments supplied but you are welcome to bring your own tea, coffee, sugar and milk
  • wifi available

Fees

Day Type of hire Cost
Monday to Friday All day (10am to 5pm) £120/£100*
Half day (10am to 1pm or 2pm to 5pm) £60/£50*

Saturday

All day (10am to 4.30pm) £100/£80*
Half day (10am to midday or 2pm to 4.30pm) £50/£35*

*Reduced rates are available to schools, adult education institutions, Westminster Local History Societies and Westminster City Council departments.

Bookings of 5 or more, when made at the same time, will be charged at reduced rates.

Make a booking

To make a booking, please complete the booking form and emailing it to the contact details below.

Once received, an email confirmation will be sent. Please remember to cancel bookings if you no longer require them.

Cancellations must be received in writing at least 7 days prior to the date of hire, or you will need to pay the full cost.

Contact details


Last updated: 3 September 2018
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