Archives Centre and library rooms for hire

Hire one of the meeting rooms or function spaces in our Archives Centre, Charing Cross Library, Church Street Library and Westminster Reference Library. These are perfect for business functions, conferences and meetings. Westminster Music Library has a rehearsal room for music practice.

1. Archives Centre

The Archives Centre has a well-equipped meeting room for hire in a pleasant, modern environment and offers impressive facilities for your conference, business and meeting needs.


  • seats up to 60 people (theatre-style) or 24 people (boardroom-style)
  • slide and overhead projector, flip charts, screens, multi-media LCD projector, TV/video, camcorder
  • internet access and free Wi-Fi using your own device
  • induction loop
  • disabled access and toilets
  • refreshments and full air-conditioning


Type of hire Cost
Half day (9.30am to 1pm or 2pm to 4.30pm) £245/£205*
Full day (9.30am to 4.30pm) £355/£310*

*Reduced rates apply to bookings made by Westminster City Council, charities, school or adult education use, or by Westminster local history societies.

For 5 or more bookings made at the same time, the reduced rate, above, will apply.

Equipment Cost
LCD projector £100 plus VAT/£80 plus VAT*
DVD player £100 plus VAT/£80 plus VAT*
Laptop £100 plus VAT/£80 plus VAT*
TV/video £60 plus VAT/£50 plus VAT*

*Reduced rates apply to bookings made by Westminster City Council, charities, school or adult education use, or by Westminster local history societies.

Refreshments Cost
Light refreshments (coffee, tea, water and biscuits) £2.64 per serving (includes VAT)
Light refreshments (orange juice) £2.64 per litre (includes VAT)

Please contact the Archives Centre for further details and a booking form.

2. Westminster Reference Library

Westminster Reference Library offers a friendly and positive environment for meetings and includes bathroom and kitchen facilities.

Please note - this meeting room is not currently available for hire due to refurbishment.


  • meeting room with seating for up to 10 people
  • flip-chart, white board, markers and screen
  • kitchen equipment (microwave, coffee-maker, kettle, crockery, basic cutlery)
  • no refreshments supplied but you are welcome to bring your own tea, coffee, sugar and milk
  • WiFi available


Day Type of hire Cost
Monday to Friday All day (10am to 5pm) £120/£100*
Half day (10am to 1pm or 2pm to 5pm) £60/£50*


All day (10am to 4.30pm) £100/£80*
Half day (10am to midday or 2pm to 4.30pm) £50/£35*

*Reduced rates are available to schools, adult education institutions, Westminster Local History Societies and Westminster City Council departments.

Bookings of 5 or more, when made at the same time, will be charged at reduced rates.

Make a booking

To make a booking, please complete the booking form and emailing it to the contact details below.

Once received, an email confirmation will be sent. Please remember to cancel bookings if you no longer require them.

Cancellations must be received in writing at least 7 days prior to the date of hire, or you will need to pay the full cost.

Contact details

3. Church Street Library

Church Street Library has one large community space and two private meeting rooms for hire.

Meeting rooms

There are 2 private meeting rooms, each with 1 table and 3 chairs.
The rooms are available for hire to residents’ associations, voluntary and community, statutory and commercial organisations.

Cost: £10 to £25 per hour depending on organisation type.

Community space

There is a large open plan space with kitchenette. Tables, chairs, flip chart stand, and a digital projector and screen available for use. The room has 40 chairs and 8 tables and can accommodate 20 people (boardroom-style) or 40 people (theatre-style).

Cost: £10 to £30 per hour depending on the type of organisation hiring.

Contact details

Please contact Church Street Library for more information.

4. Westminster Music Library

Rehearsal room

Westminster Music Library has one large rehearsal room for hire. The room is available for hire to anyone including commercial organisations.

The room can accommodate up to 20 people plus musical instruments, and is equipped with a Yamaha Clavinova keyboard.

Cost: £10 per hour including tea and coffee

Please contact Westminster Music Library for further information and to book.

5. Charing Cross Library

Charing Cross Library has a large community room for hire.


  • accommodates 50 people seated, 70 people standing
  •  tables, chairs and other working surfaces are available (table space for 30 people)
  • projector and screen
  • kitchen equipment (fridge, sink and small kettle)
  • no refreshments supplied but you are welcome to bring your own tea, coffee, sugar and milk

Please note: the library is not wheelchair accessible.

Cost: £200 per day; £20 non-refundable deposit. £25 per hour; £10 non-refundable deposit.

Please contact Charing Cross Library for further information and to book.


Last updated: 16 March 2018
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