Latest event and filming information for Westminster

Fees for events and filming applications are increasing from 1 October 2019. Further information below.

Changes to city promotions, events and filming fees from 1 October 2019

Westminster City Council’s city promotions, events and filming team is a discretionary service that facilitates event and filming activity throughout the city each year. We currently charge event organisers and filming companies fees to recover the costs of the service.

Following a recent review, our existing application and administration fees need to be updated to better reflect the costs associated with the service. These are the first increases to our fees since 2013 and, as such, are long overdue.

Similarly, our parks and gardens hire fees – which were last reviewed in 2010 – have also been reviewed with modest increases being complemented by a more flexible approach to pricing.  

Our ongoing commitment to supporting local community and charity events remains unchanged.

Fee types

  • application Fee – payable in advance and non-refundable.
  • administration Fee – this covers officer time spent validating, facilitating, planning and co-ordination an application.
  • consultation Fee – this covers officer time spent advising customers prior to a formal application. Consultations are an optional service.
  • park Hire Fee – the fee to hire a park or garden

Our new fees

Application status Application fee

Administration fees (charged per hour)

Consultation

Organiser turnover is £1million or over

£335 £150 £150 per hour

Organiser turnover is under £1million

£135 £150 £150 per hour

Charity organiser

£25 £25 £25 per hour

Community

organiser

£25 £0 N/A

Student organiser

£25 £0 N/A

Late notice application†

£670 £175 N/A

Community organiser defined as:

  • a local community group, educational or voluntary organisation based in Westminster for example, a resident association, faith group, or non-fee-paying Westminster schools.
  • a not for profit’ entity
  • organising an event that is not commercial and for where there is tangible link between the organisers and the location within which the event is taking place

Exclusions to this definition:

  • organisations with an audited income of more than £1 million per annum
  • events with an operating budget of more than £10,000

A late notice application is defined as an application that is received after our published processing timescales. They will be assessed on a case-by-case basis and will be processed solely at our discretion. Please note that the standard timescales for other council services such as parking, road closures, and licensing will apply, and therefore please consider these elements prior to submitting your application.

Park hire fees

Park and tier Standard hire fee per day Filming per day  Charity event organiser Community event organiser

Tier one

  • Berkeley Square*
  • Leicester Square Gardens
  • Leicester Square North Terrace Event Space
  • Marble Arch hardstanding

£6,500

£6,500

£6,500

£6,500

Tier two

  • Cavendish Square Gardens
  • Golden Square Gardens
  • Hanover Square Gardens
  • Soho Square Gardens
  • Victoria Embankment Gardens
£3,500 £2,000 £900 £500

Tier three 

  • Bessborough Gardens
  • Christchurch Gardens
  • Ebury Square
  • Lower Grosvenor Gardens
  • Millbank Gardens
  • Norfolk Square Gardens
  • Paddington Green
  • Paddington Street Gardens (North)
  • Paddington Street Gardens (South)
  • Pimlico Gardens
  • Portchester Square Gardens
  • Queen’s Park Memorial Gardens
  • Rembrandt Gardens
  • Riverside Walk
  • St. Anne’s Churchyard
  • St. George’s Square Gardens
  • St. John’s Square Gardens
  • Temple Roof Gardens
  • Victoria Tower Gardens (South)
  • Westbourne Green
  • Whitehall Gardens (MOD)
£1,500 £1000 £500 £350

If you wish to use a park or garden not listed above, please contact us directly.

Notes

  • all fees are exempt of VAT
  • a non-refundable deposit of 20 per cent of the total hire fee will be charged once your application is confirmed
  • application fee and administration fees will be charged in addition to parks hire fees
  • parks hire fees are applicable for build and de-rig days
  • for events proposing a duration longer than three consecutive days, prices are available on request
  • for events proposing a part-day hire, prices are available on request

Application and payment processes

There will be no changes to the process for submitting and paying for applications - these will continue to be submitted online, with payment requested and required prior to an officer being assigned. Fees for park hire, officer administration, and other council services will be invoiced after the activity, to be paid within 28 days.

These changes will take effect from 5pm on Monday 30 September 2019.

  • If you have any questions please email us on eventsandfilming@westminster.gov.uk
  • If you have an existing application with us which will take place before the end of the calendar year, we will honour the current fees.
  • All activities taking place in 2020 and beyond will be charged the new fees.

Timescales for events applications

We require a minimum of 10 working days to process a basic events application and facilitate simple events activities.

It can often take longer to process and approve an application, depending on what is proposed. Please use our timescale tool (XLS, 94KB) to check whether you have enough time to apply before you pay the application fee as it is non-refundable.

New kerbside permission charges and policies

Following a comprehensive review of our kerbside permissions, approval has been given for Westminster City Council to increase and re-model suspension and dispensation charges. 

More about the changes

Unmanned aerial vehicle filming

We are not currently accepting applications for the use of unmanned aerial vehicles/drones.

Last updated: 22 August 2019